Meeting Vocabulary

What does 'agenda' mean in a meeting?

• A musical instrument

• List of topics or items to be discussed

• A type of clothing

• A type of fruit

Define 'minutes' in the context of a meeting.

• Written record of meeting discussions, decisions, and action items.

• Duration of the meeting

• Transcripts of the meeting

• Number of attendees in the meeting

Explain the term 'quorum' as used in meetings.

• The term 'quorum' in meetings refers to the minimum number of members required to be present for the meeting to be valid and conduct business.

• Quorum is the person responsible for taking meeting minutes.

• Quorum is a term used to describe the meeting agenda.

• The term 'quorum' in meetings refers to the maximum number of members allowed to attend the meeting.

What is the purpose of a 'motion' in a meeting?

• To provide entertainment during the meeting

• To determine the meeting location

• To decide what food will be served

• To propose an idea or course of action for consideration and decision by the group.

Define 'consensus' in the context of decision-making in meetings.

• A decision made by the majority of participants

• An agreement reached by all participants where everyone can support and commit to the decision made.

• A choice made by the chairperson without input from others

• A compromise that satisfies some participants

What does 'action item' refer to in a meeting setting?

• A document outlining meeting attendees

• A break during the meeting

• A summary of the meeting minutes

• Task or activity assigned for completion before the next meeting.

What is the role of a 'chairperson' in a meeting?

• Facilitate the discussion, ensure all participants have a chance to speak, keep the meeting on track, and make final decisions if needed.

• Participate in discussions as a regular member

• Take detailed meeting minutes

• Serve refreshments to participants

Define 'adjournment' as it relates to meetings.

• Informal start of a meeting

• Permanent conclusion of a meeting

• Temporary pause during a meeting

• Formal closing or suspension of a meeting

What is the significance of 'voting' in a meeting?

• Voting is only necessary when the leader's decision is questioned.

• Voting leads to conflicts and disagreements among team members.

• Voting helps in making decisions collectively and ensures fairness and inclusivity.

• Voting is a waste of time and should be avoided in meetings.