READING COMPREHENSION: 'MANAGING MEETINGS'

What is the primary objective of the text "Managing Meetings"?

• To discuss the benefits of meetings.

• To provide tips for effective meeting management.

• To list the types of meetings commonly held in businesses.

• To criticize the inefficiency of meetings.

 Arrange the following steps in the correct sequence as mentioned in the text.

• 
• 
• 
• 
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According to the text, one way to ensure meetings stay on track is to __________ the agenda.

• Stick to

• Deviate

• Ignore

• Expand

Match the concepts with their definitions.

• Meeting records

• Meetings

• Meeting attendees

• Participants

• Formal discussions

• Minutes

• List of meeting topics

• Managing

• Organizing effectively

• Agenda

What does the author recommend regarding meeting length?

• Keep meetings as short as possible.

• Extend meetings to cover all agenda items thoroughly.

• Allow meetings to run overtime if necessary.

• Scheduled meetings for a fixed durations, regardless of agenda completion.

According to the text, what is a potential consequence of not following up after a meeting?

• Wasting time and resources

• Building team morale

• Encouraging productivity

• Strengthening communication

Arrange the following components of a meeting agenda in the correct sequence.

• Review of previous meetings

• Discussion of agenda items

• Conclusion and next steps

• Introduction

How to ensure that action points and tasks are recorded in the minutes?

• Delegate the responsibility of note-taking to the meeting organizer.

• Use automated transcription software to capture discussions.

• Assign someone to take notes and record action points in the minutes.

• Encourage participants to rely on memory for task recall.

The individual who records the key points and decisions made during the meeting is a ​ (a)   .

• participant
• facilitator
• organizer
• minute-taker

The author suggets sending out the __________ a few days before the meeting so that participants have time to prepare.