Session 4.1 – Audit on Capital Outlay

1.    This refers to the appropriations for the purchase of goods and services, the benefits of which extend beyond the fiscal year and adds to the asset of the agency.

• a.    Personal Services

• b. Capital Outlay

• c.    Maintenance and Other Operating Expenses

• d.    Allotments

2.    This refer to all items, supplies, materials and general support services, except consulting services and infrastructure projects, which may be needed in the transaction of public businesses or in the pursuit of any government undertaking, project or activity, whether in the nature of equipment, furniture, stationery, materials for construction or personal property of any kind.

• Infrastructure

• Goods

• Competitive bidding

• G-EPS

3.    This include the construction, improvement, rehabilitation, demolition, civil works components of information technology projects, irrigation, flood control and drainage.

• Infrastructure

• Goods

• Consulting services

• Portal

4.    This refers the acquisition of goods, consulting services and the contracting for infrastructure projects by the Procuring Entity.

•    Competitive bidding

•     Negotiated

•    Direct Contracting

•   Procurement

5.    This stage is where the bidder with the Lowest Calculated Bid, in the case of Goods and infrastructure projects, undergoes verification and validation whether he has passed all the requirements and conditions as specified in the Bidding Documents.

• a.    Eligibility check

• b.    Bid evaluation

• c.    Bid opening

• d.    Post-qualification

6.    All are cases where there is a failure of bidding, except

• a.    No bids received

• b.    Tie – where bids of two bidders have the same amount of bid

• c.    No bid qualifies as the lowest calculated responsive bid

• d.    Whenever the bidder with the lowest calculate responsive bid refues, without justifiable cause to accept the award of contract, as the case may be.

7.    This serves as a guarantee that after receipt of the Notice of Award, the winning bidder shall enter into contract with the Procuring Entity within the stipulated time and furnish the required performance security.

• a.   Performance bond

• b.    Bid security

• c. Bid validity

• d.    Bid Price

8.   It is a mode of procurement wherein the Procuring entity directly procures goods from the previous winning bidder whenever there arises a need to replenish goods procured under a contract previously award through Competitive Bidding.

• a.    Repeat order

• b.    Negotiated

• c.    Small value procurement

• d.    Direct contracting

9.    Within how many days does the HOPE or his duly authorized representative shall approve or disapprove the BAC recommendation /declaration of the Lowest Calculated Responsive Bid?

• TEN

• FIVE

• FIFTEEN

• EIGHT

10.    Within how many days will the winning bidder formally enter into contract with the Procuring Entity?

• TEN

• FIVE

• FIFTEEN

• EIGHT