Word Processing Lesson 5 Quiz

Bill has three documents to share with his coworkers. He has already set permissions. How will he provide access to each one?

• Give his coworkers the filename for each document.

• Give his coworkers a unique web address for each document.

• Give his coworkers the name of the folder that each document is in.

• Give his coworkers the unique ID number for each document.

Answer explanation

Giving his coworkers a unique web address for each document is the best way to provide access, as it allows them to directly open and view the documents online, ensuring they have the correct permissions set.

Which term means that multiple users can work on the same document?

• Saving files

• Track changes

• Granting permissions

• Online collaborating

Answer explanation

The term 'online collaborating' refers to multiple users working together on the same document in real-time, allowing for simultaneous edits and contributions, which distinguishes it from the other options.

Which term means that you allow access to your document only by the people or groups you choose, and that you can allow either editing or read-only access?

• Editing documents

• Granting permission

• Formatting tools

• Saving files

Answer explanation

The term "granting permission" refers to allowing specific people or groups access to your document, with options for either editing or read-only access. This is the correct choice for the question asked.

When working in Google Drive or OneDrive, what feature is available to preserve all changes to the document without using the Save command?

• Print

• View

• Translate

• Autosave

Answer explanation

The correct answer is Autosave, a feature in Google Drive and OneDrive that automatically saves changes to documents in real-time, eliminating the need for manual saving.

Which type of sharing option allows you to revise another user’s document?

• Can Comment

• Can View

• Can Save

• Can Edit

Answer explanation

The 'Can Edit' option allows users to make changes to a document, including revising it. In contrast, 'Can Comment' only permits comments, 'Can View' restricts access to viewing, and 'Can Save' is not a standard sharing option.

Which type of sharing option allows you to read another user’s document but not modify it in any way?

• Can Edit

• Can Save

• Can View

• Can Comment

Answer explanation

The 'Can View' option allows users to read a document without making any changes. In contrast, 'Can Edit' and 'Can Comment' allow modifications, while 'Can Save' is not a standard sharing option.

When working in Google Drive or OneDrive, what command allows you to make a copy of a document and store it locally on your computer?

• Download

• Publish on the Web

• Email Collaborators

• Email as Attachment

Answer explanation

The correct command to make a copy of a document and store it locally on your computer in Google Drive or OneDrive is 'Download'. This option allows you to save the file directly to your device.

What feature will display a list of changes made to the document?

• Can View

• Translate document

• Autosave

• Revision/Version History

Answer explanation

The 'Revision/Version History' feature displays a list of changes made to the document, allowing users to track edits and revert to previous versions if needed. This is essential for document management.

What does the term "real-time collaboration" mean?

• Working on a document with multiple users at the same time.

• Sending a document as an attachment to an email message.

• Publishing a document to the Web.

• Printing a document.

Answer explanation

The term 'real-time collaboration' refers to multiple users working on a document simultaneously, allowing for immediate updates and interactions, which is essential for effective teamwork.

What command can recreate your document in another language?

• Language

• Translate Document

• Save As

• Research

Answer explanation

The command 'Translate Document' is specifically designed to convert your document into another language, making it the correct choice. Other options do not serve this purpose.