Records Management Programme Quiz

What is a Records Management Programme?

• Activities, policies, and procedures for records management

• A set of rules for employee conduct

• A method for storing physical records

• A software for data collection

Which of the following is NOT a component of a Records Management Programme?

• Employee training

• Financial auditing

• Inactive files management

• Records inventory

What should policies in a Records Management Programme provide?

• Financial support for records

• Employee performance evaluations

• Physical storage solutions

• Authority and define parameters

What is the purpose of a records retention and disposition program?

• To manage employee records

• To carry out inventory and appraise records

• To develop software for records

• To create new records

Which of the following is a method to implement retention and disposition policies?

• Conducting annual employee reviews

• Creating new records every month

• Hiring additional staff for records management

• Publicizing policies using accessible communication

What is included in data collection/forms management?

• Storing forms in a physical location

• Ensuring compliance with government regulations

• Creating paper forms only

• Eliminating all forms

What should the records manager be involved in regarding electronic forms?

• Designing the office layout

• Developing specifications for software

• Managing employee schedules

• Conducting financial audits

What is a key responsibility of the records manager/archivist?

• To oversee employee recruitment

• To provide advice on filing systems

• To handle public relations

• To manage the institution's finances

What does inactive records management ensure?

• Immediate disposal of outdated records

• Creation of new records

• Protection, access, and retrieval of records

• Destruction of all records

What determines the storage method for records?

• The type of software used

• The completion of a records inventory

• The number of employees

• The budget allocated for storage