07 Google Applied Digital Skills Quiz

Match the following Google applications with their primary functions.

• Creating and delivering presentations

• Google Slides

• Creating and editing text documents

• Google Docs

• Storing and sharing files

• Google Drive

• Creating and managing spreadsheets

• Google Sheets

What is the purpose of using "Headers and Footers" in Google Docs?

• To create visually appealing borders around text.

• To add decorative elements to the top and bottom of pages.

• To consistently display information like page numbers and document titles on each page.

• To automatically generate a table of contents.

Answer explanation

The purpose of using 'Headers and Footers' in Google Docs is to consistently display information like page numbers and document titles on each page, ensuring uniformity and easy navigation throughout the document.

Match the following methods with their purposes in Google Docs.

• Facilitating collaboration and feedback.

• By saving the document in a specific file format.

• Sharing the document in a non-digital format.

• By organizing content with headings and using features like comments and suggestions.

• Enhancing the visual appeal of the document.

• By printing the document and distributing physical copies.

• Ensuring compatibility with other software.

• By using a specific font style.

The term "The Cloud" in the context of Google Drive refers to (a)  

• A type of weather phenomenon.

• A specific folder within Google Drive.

• A network of remote servers used to store and manage data.

• A file format used for storing images.

Answer explanation

The term "The Cloud" refers to a network of remote servers used to store and manage data, which is the basis for services like Google Drive. This allows users to access their files from anywhere with an internet connection.

What is the advantage of creating and managing folders in Google Drive?

• It allows you to store files in different colours.

• It helps to organise and categorise files for easier access.

• It increases the storage capacity of your Google Drive.

• It protects your files from being accidentally deleted.

Answer explanation

The correct choice highlights that creating and managing folders in Google Drive helps to organise and categorise files, making them easier to access. This improves efficiency and file management.

What is the function of the "CC" (Carbon Copy) field in an email?

• To send a copy of the email to additional recipients.

• To create a carbon copy of the email for your own records.

• To change the colour of the text in the email.

• To attach a file to the email.

Answer explanation

The "CC" field in an email is used to send a copy of the email to additional recipients, allowing them to see the message without being the primary recipient.

How can filters be used effectively in Gmail?

• To change the appearance of your inbox.

• To block all incoming emails from specific senders.

• To automatically sort and organise emails based on criteria like sender, subject, or keywords.

• To create a backup of your emails.

Answer explanation

Filters in Gmail are powerful tools that allow users to automatically sort and organize emails based on specific criteria such as sender, subject, or keywords, making email management more efficient.

What is the purpose of "Out of Office" in Gmail?

• To automatically reply to emails while you are away, informing senders of your absence.

• To schedule emails to be sent at a later date.

• To forward all emails to a different email address.

• To block all incoming emails until you return.

Answer explanation

The purpose of a 'Vacation Responder' in Gmail is to automatically reply to emails while you are away, informing senders of your absence. This helps manage expectations for those trying to reach you.

What is the function of "Transitions" in Google Slides?

• To create visual effects when moving between slides in a presentation.

• To add sound effects to a presentation.

• To automatically advance slides after a set time.

• To change the background colour of slides.

Answer explanation

The function of 'Transitions' in Google Slides is to create visual effects when moving between slides in a presentation, enhancing the overall flow and engagement of the presentation.

Match the following methods with their effects on enhancing a presentation in Google Slides.

• Ensures clarity but may lack visual interest.

• By using a formal and academic tone throughout.

• Maintains a serious and professional atmosphere.

• By keeping the design simple and using only plain text.

• Can lead to a monotonous and less interactive session.

• By reading the presentation word for word from the slides.

• Enhances engagement and visual appeal.

• By using a variety of features such as images, animations, and different slide layouts.