File Naming and Software Basics Quiz

What is the purpose of a standardized document naming convention?

• To create random names for files

• To establish subject and status

• To confuse users about file contents

• To eliminate the need for naming files

Which of the following should be included in a file name according to the video?

• Only the document type

• Subject, and date

• Just the subject

• Author's name only

What does the use of underscores in file names help to eliminate?

• Confusion about the document’s contents

• Spaces within the title

• The need for naming conventions

• The maximum character length

How should the date be formatted in a file name?

• Month-day-year

• Year-month-day

• Day-month-year

• Any random format

What should you do when finalizing a document?

• Change the title to 'final'

• Replace the revision letter with a number

• Save it in any format

• Keep the document as a draft

Why is it important to have a predictable file name format?

• To make it easier for the creator to find documents

• To ensure that file names are unique

• To easily identify document content and status

• To confuse coworkers

What should a document creator do if they are sending out a draft document?

• Use a confusing file name

• Add an underscore to separate elements and indicate the draft stage

• Leave the file name unchanged and convert the file to pdf.

• Avoid using numbers and add an underscore to separate elements.

Why do you not recommend special characters in file names?

• They are encouraged for creativity

• They can be mistaken for computer commands

• They should always be included

• They are only necessary for specific documents.

Who controls the revisions made to a document?

• Anyone who accesses the document

• The document creator

• The department head

• The IT department

What can you do if you do not have a contract code when naming a document?

• Use a random number

• Use the subject and the date

• Leave the file name empty

• Use a vague title