Cambridge Technicals in IT - Unit 02 - LO2.4

What does collecting information involve?

• Gathering data from various sources.
• Encrypting data.
• Storing data securely.
• Transmitting data.

Answer explanation

Collecting information refers to gathering data from various sources for use.

What is an example of retrieving information?

• Printing out data.
• Encrypting data.
• Searching a database for a customer record.
• Storing files on a USB drive.

Answer explanation

Retrieving involves searching for and accessing stored information.

What does processing information mean?

• Collecting information from multiple sources.
• Encrypting data.
• Transforming raw data into a useful format.
• Transmitting data to another system.

Answer explanation

Processing involves transforming data into a format that is easier to understand or use.

Which of the following is an example of information manipulation?

• Storing documents.
• Transmitting files.
• Generating a report from raw data.
• Analysing customer feedback.

Answer explanation

Manipulation refers to altering or reorganising data to produce reports or summaries.

What is the main purpose of analysing information?

• To transmit it securely.
• To identify patterns or trends.
• To encrypt it.
• To store it.

Answer explanation

Analysing data helps identify trends and patterns.

What does securing information ensure?

• Data is unorganised.
• Data is protected from unauthorised access.
• Data can be deleted easily.
• Data is readily available.

Answer explanation

Securing information involves protecting data from unauthorised access.

What is an example of securing information?

• Collecting survey responses.
• Posting a letter.
• Storing financial records in a password-protected file.
• Printing documents.

Answer explanation

Protecting data in a password-protected file is an example of securing it.

What does transmitting information involve?

• Encrypting data files.
• Collecting information from surveys.
• Sending information from one place to another.
• Analysing data trends.

Answer explanation

Transmitting information means sending it from one location or system to another.

What could be a consequence of poor information management?

• Improved data security.
• Increased data accuracy.
• Data breaches and unauthorised access.
• Better user satisfaction.

Answer explanation

Poor information management can lead to data breaches and unauthorised access.

Why is securing information important for organisations?

• To reduce data access.
• To increase data redundancy.
• To meet legal requirements and prevent data loss.
• To improve analysis speed.

Answer explanation

Securing information helps organisations meet legal requirements and protects against data loss.