PRE-TEST on SESSION 1: Disposal of Government Properties

1. Which of the following properties is not covered under the COA-DBM Joint Circular No. 2024-1?

• • A) Movable assets acquired through donation

• • B) Real properties owned by the government

• • C) Personal properties purchased by government agencies

• D) Unserviceable equipment used in government operations
  

Answer explanation

• The circular primarily focuses on movable and personal properties like equipment and vehicles. Real properties fall under separate regulations.

2. What is the minimum frequency mandated for the review of the Joint Circular and the revised Manual on the Disposal of Government Properties?

• • A) Every 2 years

• • B) Every 3 years

• • C) Every 5 years

• D) Every 10 years

Answer explanation

• The circular ensures periodic reviews to keep the disposal process aligned with operational needs and legal standards.

3. Under the circular, how frequently should an agency conduct an inventory of properties to assess their usability?

• • A) Annually

• • B) Every 2 years

• • C) Every 3 years

• D) Whenever deemed necessary

Answer explanation

• Annual inventories ensure that agencies track assets and identify unserviceable properties promptly.

4. Which of the following is not a recognized mode of disposal under the revised manual?

• • A) Public auction

• • B) Donation to private individuals

• • C) Barter with another government agency

• D) Sale to government officials of the agency

Answer explanation

• Donations are restricted to public entities, ensuring transparency and avoiding favoritism.

5. Which of the following records must be retained as part of the audit trail for all disposed properties?

• • A) Original purchase order

• • B) Certificate of Final Disposal

• • C) Approval memo from the agency head

• D) Meeting notes from the Disposal Committee

Answer explanation

• The Certificate serves as the official record of proper disposal.

6. What is the required quorum for a Disposal Committee meeting to proceed with deliberations under the circular?

• • A) 50% of the members plus one

• • B) Two-thirds of the members

• • C) A simple majority of members

• D) All members must be present

Answer explanation

• Ensures decisions are made with adequate representation.

7. Which agency has the ultimate authority to approve deviations from standard disposal procedures as outlined in the circular?

• • A) Commission on Audit (COA)

• • B) Department of Budget and Management (DBM)

• • C) The agency head

• D) The Office of the President

Answer explanation

• COA ensures compliance with regulations and must approve deviations.

8. What is the maximum allowable period for the execution of a disposal plan once it has been approved by the agency head?

• • A) 6 months

• • B) 12 months

• • C) 18 months

• D) No prescribed maximum period

Answer explanation

• Timely execution prevents unnecessary delays and depreciation.

9. How is the disposal value of an unserviceable property determined under the circular?

• • A) Based on its current replacement cost

• • B) Through appraisal by the Disposal Committee

• • C) By deducting depreciation from its acquisition cost

• D) By using a fixed rate set by COA

Answer explanation

• The appraisal ensures fair valuation.

10. What is the prescribed timeline for submitting the post-disposal report to COA after completing a disposal activity?

• • A) Within 7 days

• • B) Within 15 days

• • C) Within 30 days

• D) Within 60 days

Answer explanation

• Timely submission ensures proper audit and verification.