Records Management Quiz

Data entry is the process of adding information into a system to create a record. Choose one: True or False

• True

• False

Why is it important to sort data in a records management system?

• To remove irrelevant data

• To organize information by importance

• To arrange information for easier access

• To make data private

• To protect data from unauthorized access

When developing a records management system using Google Sheets, which of the following steps should you choose to protect the confidential information? (Select all that apply)

• Sorting data alphabetically

• Adjusting sharing settings

• Applying view-only access for certain users

• Sharing the document publicly

• Requiring a password to edit

Explain what filtering data means and why it is useful. Give one example.

Match each term to its corresponding example.

• Protecting Confidential Information

• Arranging a list of patients by last name alphabetically.

• Data Sorting

• Setting a Google Sheets document with sensitive data to "view only" for limited users.

• Data Filtering

• Entering patient details into an Electronic Health Record (EHR)

• Data Entry

• Showing only patients over the age of 50 in a record system