Effective Meetings_500_W10

What makes a formal meeting different from an informal one?

• A quorum must be achieved.

• The meeting must go through a procedure.

• Formal meeting must be conducted in a formal setting.

• All of the above.

Listed below are the requirements for a valid meeting. Choose one that is NOT one of the requirements.

• Properly CONVENED

• Properly DISCUSSED

• Properly CONSTITUTED

• Properly CONDUCTED

Before a meeting is conducted, a notice should be distributed to all the members. What is a NOTICE?

• A list of people who should be attending.

• A list that contain the venue, date, time, and purpose of the meeting.

• Previous meeting's agenda.

• The company's bulletin.

The notice should be issued by the chairperson.

• TRUE

• FALSE

There must be a Quorum in the beginning of the meeting and the quorum does not need to be maintained throughout the meeting until it ends.

• TRUE

• FALSE

What are the TWO documents needed to be circulated before a meeting is conducted?

• NOTICE and MINUTES OF MEETING

• NOTICE and AGENDA

The notice of a meeting should be clear about the _____ of the said meeting.

• date, time, and place

  
  

• number of committees

  
  

• venue and the name of the chairperson

  
  

• menu of the breakfast provided

What is an agenda of a meeting?

• A document that records what happened during a meeting.

  
  

• A numbered list of items to be dealt with in a meeting according to the order.

  
  

• • The name of the organization and the type of meeting being held e.g.  AGM, Committee Meeting, EGM, etc.

  
  

• What the members should be preparing beforehand.

Which is the correct sequence for an idea to be considered? Select two.

• PROPOSAL 1 > SECONDED > RESOLUTION

• PROPOSAL 1 > SECONDED > PROPOSAL 2 > SECONDED > DISCUSSION > VOTING > RESOLUTION

• PROPOSAL 1 > SECONDED > PROPOSAL 2 > SECONDED > RESOLUTION

In the closing routing, what should the chairperson do?

• Welcome all members to the meeting.

• Decide the date, venue, day, and time for the next meeting.

• Touch upon matters that are not included in the last meeting.

• Turn off the light of the meeting room. #saveenergy