Word processing Quiz Form 2

what is a word processor ?

• A word processor is a tool for creating spreadsheets and managing data.

• A word processor is a software application for creating and editing text documents.

• A word processor is a type of hardware used for printing documents.

• A word processor is a device that scans and digitizes handwritten notes.

Answer explanation

A word processor is specifically designed for creating and editing text documents, making the second choice the correct answer. The other options describe different tools or devices unrelated to word processing.

Name four functions performed by a word processor

• Text formatting, spell check, inserting images and tables, document sharing and collaboration.

• Designing websites

• Editing videos

• Creating spreadsheets

Answer explanation

A word processor performs essential functions like text formatting, spell check, inserting images and tables, and enabling document sharing and collaboration, making it a versatile tool for creating and editing text documents.

What is draft document ?

• A draft document is a type of legal contract.

• A draft document is a preliminary version of a written work.

• A draft document is a published article.

• A draft document is a final version of a written work.

Answer explanation

A draft document refers to a preliminary version of a written work, allowing for revisions and edits before reaching a final version. This distinguishes it from published articles or final contracts.

What three factors would guide the selection of a word processor ?

• Price, brand, and color

• Features, compatibility, and user interface

• Speed, memory, and battery life

• Size, weight, and portability

Answer explanation

The correct choice, 'Features, compatibility, and user interface', highlights essential aspects for selecting a word processor. Features determine functionality, compatibility ensures it works with other software, and user interface affects usability.

State two examples of word processing programs ?

• Ms Access, Ms Outook

• Ms Excel, OpenOffice Calc

• Ms Publisher,Adobe Photoshop

• Microsoft Word, Apple Works

Answer explanation

Microsoft Word and Apple Works are both word processing programs, designed for creating and editing text documents. The other options listed include programs for databases, spreadsheets, and graphic design, not word processing.

Define the term Ribbon as used in Ms Word Application

• The Ribbon is a feature that allows for voice commands in MS Word.

• The Ribbon is a type of document format in MS Word.

• The Ribbon is a graphical interface in MS Word that contains tabs with tools and commands.

• The Ribbon is a tool for creating macros in MS Word.

Answer explanation

The Ribbon in MS Word is a graphical interface that organizes tools and commands into tabs, making it easier for users to access various features and functions within the application.

Explain the importance of the status bar

• The status bar displays only static information.

• The status bar is irrelevant to user navigation.

• The status bar is only used for aesthetic purposes.

• The status bar is crucial for displaying real-time information and enhancing user experience.

Answer explanation

The status bar is crucial for displaying real-time information, such as notifications and updates, which enhances user experience by providing immediate feedback and context about the application or webpage.

How can you open a document stored in a removable disk?

• Insert the removable disk, navigate to it in file explorer, and double-click the document to open.

• Open the document directly from the desktop without inserting the disk.

• Use a different computer to access the document.

• Delete the document from the removable disk to open it.

Answer explanation

To open a document on a removable disk, first insert the disk, then use file explorer to navigate to it, and double-click the document. This is the correct method to access files stored on external drives.

Explain how you can protect a document from unauthorized opening or altering

• Use encryption, password protection, digital signatures, and set permissions.

• Use a physical lock on the document

• Share the document publicly

• Store the document in an unprotected folder

Answer explanation

To protect a document from unauthorized access, use encryption to secure its content, password protection to restrict access, digital signatures to verify authenticity, and set permissions to control who can view or edit it.

What is meant by the term creating a document ?

• Creating a document refers to sharing information online.

• Creating a document means editing an existing file.

• Creating a document means generating a new file that contains organized information.

• Creating a document involves printing a physical copy.

Answer explanation

Creating a document means generating a new file that contains organized information. This definition emphasizes the act of producing a new file rather than editing, sharing, or printing.