Mastering Tables in Microsoft Word

What is the purpose of adding borders to a table in Microsoft Word?

• To make the table invisible

• To enhance the visual appearance and define the edges of the table

• To delete the table

• To change the font style

Answer explanation

Adding borders to a table in Microsoft Word enhances its visual appearance and clearly defines the edges, making the data easier to read and understand.

How can you customise the borders of a table in Microsoft Word?

• By using the 'Insert' tab

• By using the 'Table Design' tab

• By using the 'Page Layout' tab

• By using the 'Review' tab

Answer explanation

You can customize table borders in Microsoft Word by using the 'Table Design' tab, where you can adjust border styles, colors, and widths. The other tabs do not provide options specifically for table border customization.

Which option allows you to change the shading of a table in Microsoft Word?

• Font Colour

• Table Styles

• Shading

• Page Borders

Answer explanation

The correct option to change the shading of a table in Microsoft Word is 'Shading'. This feature allows you to apply different colors and patterns to the background of table cells, enhancing the visual appeal of your table.

What is the effect of applying shading to a table cell?

• It changes the text colour

• It changes the background colour of the cell

• It deletes the cell content

• It merges the cell with another

Answer explanation

Applying shading to a table cell primarily changes the background colour of the cell, enhancing visual distinction. It does not affect text colour, delete content, or merge cells.

Which alignment option would you use to centre text vertically in a table cell?

• Align Top

• Align Bottom

• Align Centre

• Align Middle

Answer explanation

To center text vertically in a table cell, you should use 'Align Middle'. This option positions the text in the middle of the cell, while 'Align Top' and 'Align Bottom' position it at the top and bottom, respectively.

How do you insert a new row in a table in Microsoft Word?

• Right-click a row and select 'Insert Row Above' or 'Insert Row Below'

• Use the 'Page Layout' tab

• Use the 'Review' tab

• Use the 'References' tab

Answer explanation

To insert a new row in a table in Microsoft Word, right-click on an existing row and choose 'Insert Row Above' or 'Insert Row Below'. This method is straightforward and directly modifies the table structure.

What happens when you delete a row in a table?

• The entire table is deleted

• Only the selected row is removed

• The text in the row is deleted, but the row remains

• The row is hidden but not deleted

Answer explanation

When you delete a row in a table, only the selected row is removed. The other rows and the structure of the table remain intact, which is why the correct answer is that only the selected row is removed.

How can you merge two cells in a table?

• Select the cells and click 'Merge Cells' in the 'Table Tools' layout tab

• Select the cells and press 'Delete'

• Select the cells and click 'Insert'

• Select the cells and click 'Split Cells'

Answer explanation

To merge two cells in a table, select the cells and click 'Merge Cells' in the 'Table Tools' layout tab. This option combines the selected cells into one, while the other choices do not achieve this result.

What is the result of splitting a cell in a table?

• The cell is deleted

• The cell is divided into multiple cells

• The cell content is erased

• The cell is merged with another

Answer explanation

Splitting a cell in a table means dividing it into multiple cells, allowing for more organized data presentation. Therefore, the correct answer is that the cell is divided into multiple cells.

Which tool would you use to sort data in a table?

• Sort tool in the 'Table Tools' layout tab

• Font tool in the 'Home' tab

• Page Setup tool in the 'Page Layout' tab

• Review tool in the 'Review' tab

Answer explanation

The Sort tool in the 'Table Tools' layout tab is specifically designed for organizing data within tables, making it the correct choice for sorting data. Other tools listed serve different functions unrelated to sorting.