Memo Writing

What is memorandum?

• a short notice usually written by the management to address a certain policy or give a certain announcement or changes in an organization.

• a short usually written by the management to address a certain policy or give a certain announcement or changes in an organization.

• a long notice usually written by the management to address a certain policy or give a certain announcement or changes in an organization.

• a short letter usually written by the management to address a certain policy or give a certain announcement or changes in an organization.

Below are the purpose of memo, except...

• To inform

• To give suggestions

• To describe

• To communicate the ideas.

It contains the name of the recipient of the memo who will be reading it.

• To

• From

• Date

• Subject

It contains the sender’s name and job title. i.e. your name or the name of the person who is signing the memo.

• To

• From

• Date

• Subject

It contains the complete current date or the date when the memo was written. Write the date in the format being used in your organization for all communication documents.

• To

• From

• Date

• Subject

Tells the reader what the memo is about in one line. When you write a subject line, be as much clear as possible by including meaningful words or phrase.

• To

• From

• Subject

• Date

What are the features of memo?

• Keep the structure brief, simple, writing past tense

• Generally less formal than letter, establish accountability, simple

• Help build good relationship, difficult to understand, Keep the structure brief

• Professional tone, help unbuild good relationship, as formal as letter

When is the memo written?

• helath & safety committee

• Joe Chan

• 29 Nov 2013

• Room Change

To whom is the memo intended?

• Health and Safety Committee

• Joe Chan

• Chair person

• Committee

What is the purpose of this memo?

• To give suggestions about the meeting

• To inform about the meeting

• To instruct the meeting

• To remind the meeting