PPMSG BIM2 PART 1

What is the maximum number of columns and rows you can insert using the cursor to drag across the Insert Table grid?

Inserting a Table, Obj 3.1.3

As you drag across and down the grid, Word displays the number of columns and rows for reference in the title area of the list. This is useful when you want to create a table with a maximum of 10 columns by 8 rows

• There is no limit to the table size using this method.

• 12 columns by 10 rows s

• 10 columns by 8 rows

• 10 columns by 10 rows

2. Which command would you use to set five columns to have the same column width?

Modifying Tables > Adjusting the Width or Height, Obj 3.2.4

To distribute the columns evenly, under Table Tools, on the Layout tab, in the Cell Size group, click Distribute Columns.

• Distribute Columns

• Distribute Columns Evenly

• AutoFit

• Align Columns

Answer explanation

 

If a table has six columns, how can you turn the first row into a single cell in which to enter a title?

Modifying Tables > Merging and Splitting Cells, Obj 3.2.3

Table cells can be merged to create a single cell, or a cell can be split into more columns or rows as required. Merging is particularly useful when creating a title row.

• Use the Eraser tool to erase the first row so you can insert a new row with only one cell.

• Use the Insert Table command to create a new row that is only one cell in width.

• Select the entire table so you can insert a row with a single cell at the top of the table.

• Select the first row and merge the cells together to create one large cell in which to enter a title.

What would you do to make three rows the same height in a table? 

Modifying Tables > Adjusting the Width or Height, Obj 3.2.4

To distribute rows evenly, under Table Tools, on the Layout tab, in the Cell Size group, click Distribute Rows.

• Select the three rows and then click the Distribute Rows button.

• Size the first row to the desired size and then use the format painter to copy the new size to the other two rows.

• Select the three rows and drag the bottom row border.

• Select the three rows and drag a horizontal border for one of the rows.

Where should the cursor be positioned before you activate the Split Table feature? 

Modifying Tables > Merging and Splitting Cells > Splitting a Table, Obj 3.2.5 

To split a table, place the cursor in the row that will become the first row of the new table.

• In the row that will become the first row of the new table

• Anywhere in the table

• On the blank line after the last row of the table

• On a new page for easy reference

Which property would you alter to increase the space to enter items in a cell before it wraps to a new line in the cell?

Modifying Tables > Modifying Cells, Obj 3.2.2 

You can adjust the amount of white space, or the margins, around a cell to affect the amount of space available for the contents. 

• Cell margins

• Line spacing

• Cell spacing

• Page margins

You need to convert a sales report from a Word table to a format that will import the report easily into Excel. Which separator character should you select when converting the table? 

Converting Tabular Information > Converting a Table to Text, Obj 3.1.2 

Insert a comma between each column of text, resulting in a file that can be imported into a spreadsheet or database program that recognizes a comma as a field (column) delimiter. This is the most commonly recognized character for spreadsheets.

• . (period)

• ? (question mark)

• , (comma)

• * (asterisk)

What occurs when you select text and then, on the Insert tab, in the Tables group, you click Table and then click Insert Table? 

Converting Tabular Information > Converting Text to a Table, Obj 3.1.1 

You can select text and, on the Insert tab, in the Tables group, click Table and click Insert Table to quickly create a table. However, this option creates a one-column table regardless of how many tab stops are included in the selected text.

• A table with only one column will be created.

• A table with as many columns as there are tab stops will be created.

• A table with as many columns as there are paragraph marks will be created.

• A table with as many columns as there are commas will be created.

When you sort text in a table, by what type of data can you sort? 

Sorting Data, Obj 3.2.1 

In the Sort dialog box you can choose the type of data to sort, for example, text, number, or date.

• A-Z or 0-9 

• Alphabetical or Numerical

• Text, Number, or Date

• Text only

Why should you repeat table row headings? 

 

Modifying Tables > Setting Row Headings, Obj 3.2.6 

When a table spans multiple pages, each page should show the headings for the data columns. This reminds the viewer of what type of data is shown in each column.

• It is necessary for all tables to have the heading row set.

• The row headings will automatically be formatted differently than the rest of the table.

• There is no need to set row headings.

• So that you can see the headings for the columns when the table spans multiple page