How to Handle Your Project Steering Group

The video tutorial discusses the role and structure of steering groups in project management. It explains their governance duties, the variation in their responsibilities, and how they can be organized to support project managers. The tutorial provides guidelines for setting up a steering group, including defining roles and developing terms of reference. It also offers strategies for working effectively with these groups, emphasizing transparency, humility, and the importance of having a deputy. The tutorial concludes with tips for maximizing the effectiveness of steering groups.

What is the primary duty of a steering group?

• To manage the project team

• To ensure the project runs properly

• To execute project tasks

• To design the project plan

Which of the following is NOT a common name for a steering group?

• Project Team

• Executive Group

• Project Board

• Steering Committee

What is the main focus of a steering group at the oversight extreme?

• Technical decision-making

• Strategic decision-making

• Daily project management

• Resource allocation

Why is it beneficial to divide responsibilities between different bodies in a project?

• To limit the number of stakeholders

• To complicate decision-making

• To reduce the workload on a single body

• To increase project costs

What should be prioritized when setting up a steering group?

• Selecting individuals first

• Defining roles first

• Choosing a meeting location

• Setting a project deadline

What is a key component of the terms of reference for a steering group?

• Project budget

• Project timeline

• Group's authority and competencies

• Team member salaries

What approach is recommended to avoid surprises during steering group meetings?

• Spontaneous decisions

• Last-minute updates

• Surprise and delight

• No Surprises attitude

How can a project manager best utilize a steering group?

• For technical execution

• For strategic advice and guidance

• For daily task management

• For team building activities

What is one of the tips for maintaining a good relationship with a steering group?

• Be overconfident

• Ignore their advice

• Show humility

• Avoid transparency

Why is it important to introduce a deputy to the steering group early on?

• To replace the project manager permanently

• To ensure continuity in the manager's absence

• To reduce project costs

• To increase project complexity