DHC 2112 Quiz 2 (Meeting)

Which of the following is an advantage of having a meeting?

• wastes company resources

• delays work progress

• increases misunderstandings among members

• improve communication flow downward, upward and horizontol

Which of the following is an example of a formal meeting?

• An Inaugural General Meeting

• A lunch discussion

• A casual chat

• A brainstorming session

Which of the following is NOT a document used in a formal meeting?

• Notice

• Agenda

• Novel

• Minutes

What is the frequency of having an extraordinary meeting?

• 1 to 2 times

• Twice a year

• Once a week

• When necessary

The _________________ will be issued prior to the meeting to all members for their preparation.

• agenda

• memorandum

• notice of meeting

• files of each department

The approval from the ________________ will be gotten by the secretary before distributing the agenda to all members involved in the meeting.

• treasurer

• secretary

• chairperson

• committee members

Which of the statements below is NOT the purpose of a meeting?

• To solve problems that arise

• To provide information for everyone

• To develop cooperation by all members

• To add more tension between the members

As the treasurer of the meeting, one should _________________.

• know how to write meeting minute

• know how to prepare a financial report

• know how to handle any inappropriate behaviors

• know the techniques of public speaking and presentation

Listed below are the characteristics of the minutes of meeting EXCEPT

• minutes are the official written account of a meeting

• minutes are usually written by the secretary of the meeting

• no official format to write minutes as it depends on the company

• it is a list of items that will be dealt during a meeting and is normally arranged in a list and numbered according to the topic of importance

What does an agenda contain?

• A list of items to be discussed in the meeting

• A list of people attending the meeting

• A summary of previous meetings

• A company's financial report