PSMS Session 4.1

Except as otherwise provided in the GAA, the stock on hand of supplies, materials and equipment spare parts, acquired through ordinary and emergency purchase, shall at no time exceed the normal time requirement of how many months?

• 1 month

• 2 months

• 3 months

• 4 months

A method wherein the latest demand figure is added to the running sums and the oldest demand subtracted:

• Moving average

• Last period technique

• Experimental smoothing method

• Averaging technique

Two (2) months’ supply is determined by computing the average monthly consumption of the agency for the last ______ months plus 10% allowance for contingencies multiplied by two (2).

• 3 months

• 6 months

• 9 months

• 12 month

Failure to deliver within the prescribed period shall render the supplier/contractor liable for penalty, usually in the form of liquidated damages in the amount of one-tenth of one percent of the total cost of undelivered items in the contract shall be deducted for every day of delay.

• True

• False

Once the stock level reaches ROP, an order is initiated for additional stock

• True

• False

Extension of time of delivery may be granted only when?

• In cases of force majeure or fortuitous event, or an act of God

• Any reason beyond the control of the contractor

• Delay is attributable to the owner or the like

• All of the above

All supplies shall be adequately contained, packed, crated, cased, bundled, wrapped or sealed to prevent damage, spoilage and loss. They must be plainly labelled and marked on the outside showing the exact contents.

• True

• False

The following are the objective/s of packing the items, except:

• Protect the goods against all normal transportation hazard

• Facilitate handling, loading and storage of goods

• Limit the packing or container space and weight to a minimum in order to obtain the lowest transportation rates and charges

• All of the above

The following are the general procedures in conducting inspection. Which is/are not?

• Upon receipt of the request for inspection, check the following documents as to completeness and authenticity (a) PO/Contract or their equivalent, and (b) Supplier’s invoice/delivery receipt

• Proceed to delivery site and conduct inspection and testing procedures, if applicable

• Prepare inspection report immediately after inspection for submission to the agency’s inspector’s supervisor

• None of the above

Supplies or property whose quality analysis shows a deficiency of less than ten (10%) percent may be accepted, provided they shall serve the purpose for which they were purchased, the defect is minor and the contract price is reduced according to the deficiency found.

• True

• False