chap 9+10

Which of the following is most likely to be written as an informational report?

• A report recommending the installation of retina scanner to improve security

• A report telling management about the current status of a long-term project

• A government regulatory report to be filed with the Securities and Exchange Commission

• A report comparing three locations and identifying the best for a new franchise outlet

You have organized the findings section of your information report by answering who, what, when, where, why, and how. This pattern is called

• chronological.

• journalism style.

• geographical.

• alphabetical.

Which of the following situations might require a progress report?

• The work of a committee preparing for an open house when a new wing of a hospital is completed

• The reporting of monthly sales figures for all divisions

• A study of whether a company should provide on-site childcare

• A one-page summary of a long article in The Wall Street Journal

In what order should you organize your ideas when you believe your audience will be agreeable to the suggestions in your justification/recommendation report?

• Announce the recommendation, explain the recommendation, identify the problem or need, and provide necessary action.

• Provide necessary action, identify the problem or need, announce the recommendation, and explain the recommendation.

• Identify the problem or need, announce the recommendation, explain the recommendation, and provide necessary action.

• Identify the problem or need, provide necessary action, announce the recommendation, and explain the recommendation.

Which of the following is not needed in a feasibility report?

• The background and problem necessitating the proposal

• Problems that may result from implementation

• Costs of implementing the proposal

• Persuasive techniques

Thomas is in charge of taking formal minutes during an Institute of Internal Auditors chapter meeting. Which of the following is the best advice?

• Record only new business because old business will appear in previous minutes.

• Avoid using the exact wording of motions because that would be too time consuming.

• Record voting results and actions taken.

• Omit his name and signature as the person recording the minutes because he is acting on behalf of the organization.

Which of the following is the best advice to follow when writing a summary?

• Include specific examples from the report, article, or book you are summarizing.

• Copy passages word for word to ensure that you cover the main ideas.

• Avoid headings or lists to prevent reader distraction.

• Condense the original ideas.

An informal writing style includes

• contractions (for example, wouldn't, don't, they're).

• second-person pronouns (for example, you and your).

• mainly passive-voice verbs.

• longer sentences.

Which of the following constructions uses the best writing style for an informal report?

• James, Deloitte, and Wilts, Inc., after extensive review of references and credentials of contractors, has elected to contract with Peck Builders for the new office complex.

• We're pleased to announce the selection of Peck Builders as general contractor for our new office complex.

• After conducting an exhaustive search of building design elements and cost-efficiency data, the company has verified the qualifications of Peck Builders.

• The findings demonstrate the imperative of selecting a fully qualified and bonded contractor for the new building project of James, Deloitte, and Wilts, Inc.; that contractor is Peck Builders.

Which of the following sentences demonstrates active-voice verbs?

• Superior writing skills are required by many employers.

• Employee use of e-mail was monitored by management.

• Research indicates a correlation between strong writing skills and promotions.

• The proposals we