When to use TES/TEF, PAE, or DWA

Serrin Bo Sallen earned a “D” in her CRJU 2101 class. This class is currently placing in electives but she has no other “D” grades in her major. She would like to have this course count in Area F/CRJU 2101 because she is certain she will not make another “D”. For the Criminal Justice program, the course catalog allows one "D" grade.

What action needs to be taken?

Answer explanation

For any accommodation that is already stated as a rule or procedure in a student's course catalog, a DegreeWorks adjustment is appropriate.

Coren Fowens is transferring to GS from Wesleyan College and has earned credit for the following two courses; HIS 130: The American Experience to 1877 and HIS 135: The American Experience since 1877. These courses are both coming in as HIST 2110: US A Comprehensive Survey. The advisor feels these could possibly come in as HIST 2111: History of the United States to 1877 and HIST 2112: Survey of US History II. What action needs to be taken?

Answer explanation

This would be a TES/TEF (Transfer Equivalency Form) request. In this scenario, the advisor is trying to get a transfer course to equate to a Georgia Southern course. The advisor would be reaching out to an associate dean to see if the course can equate via the TES request form.

LaShon Crow is a Psychology major with a Philosophy minor. She has earned credit for PHIL 2030 and credit is currently placing for this course in Area F Electives, Free Electives, AND the Philosophy minor area.

What action needs to be taken?

Answer explanation

For this scenario, a DegreeWorks adjustment to remove the course from placing in 3 places would be appropriate. The course should only be sharing in the student's free electives and minor.

Finger Crood is a Criminal Justice student that took PSYC 3101: Abnormal PSYC and is currently placing in Free Electives but she would like to have this course used as a Upper-Division Social Science Multidisciplinary course. The student's catalog allows any 3000+ course to be allowed in this section.

What action needs to be taken?

Answer explanation

For this scenario, a DegreeWorks adjustment would be warranted as the student's catalog already allows this exception. Keep in mind that if a student's catalog allows a certain course, an advisor should not have to reach out to an associate dean or other staff member for permission to move the course.

Borton Wheeze is taking HIST 3030 and PUBH 3130 to count in his Guided Major Electives section. Both courses are NOT on the student's catalog or in his program as allowed Guided Major Electives. However, he has received documented permission by the chair of his Recreation program to be allowed to substitute these courses into this section. What action needs to be taken?

Answer explanation

This would be a request for a Petition for Academic Exception (PAE). The advisor is asking permission from an associate dean to see if 2 courses can substitute in the section, as they are not normally allowed via the program's catalog or approved electives.

Bryon Toehler transferred to Georgia Southern with 2 full-time transfer semesters and DegreeWorks is still showing he needs to take FYE 1220. Based on the FYE Exemption rules, he should be exempt from FYE 1220.

What action needs to be taken?

Answer explanation

The advisor needs to submit a Petition for Academic Exception (PAE). You can have the course force-completed or have another elective the student has taken substitute for the FYE 1220 course.

Jan Yul Siddmore-Kress is a transfer SOAR student. He has taken the following courses at his previous institution: PSYC 322 Abnormal Psych, CRJ 100 Intro to Criminal Justice, and HIS 110 US History I. You notice these courses are very similar to Georgia Southern courses in both name and course description. What action should be taken?

Answer explanation

The advisor should put in a Transfer Equivalency Form request (TEF/TES). Please note that it is a good idea to email either the department chair and/or associate dean ahead of time to get pre-approval for these requests before even submitting the form.