Procurement Process & Policy Quiz

What is the maximum amount for a Small Value Purchase (SVP) without requiring a quotation?

• > $15,000

• ≤ $1,000

• ≤ $5,000

• ≤ $15,000

Which procurement method requires the publication of requirement specifications in the Smartbuy Ariba portal?

• Buy from Catalog

• Open Quotation

• Direct Contracting

• Small Value Purchase

What is the first step in the procurement process?

• Issue Purchase Order

• Raise AOR / PRF

• Request Goods Receipt

• Upload Invoice

What is the approval process for a purchase exceeding $100,000?

• Budget Manager > Director > Finance Director

• Budget Manager > Finance Director > CEO

• Budget Manager > Finance Director > Director > CEO

• Budget Manager > Director > CEO

Which of the following is NOT a condition for Direct Contracting (DC)?

• No separate quotation is required

• Conditions of Contract must be accepted

• CPO approval required

• Obtain 1 quotation

Which of the following is a requirement for a Combined AOR/PR?

• Information requires clarification

• Purchase value exceeding $5,000

• Purchase value not exceeding $5,000

• Requires multiple quotations

What is the maximum amount for which only one approver is required for SVP?

• $50,000

• $75,000

• $100,000

• $150,000

What should be included in the header/product name in Smartbuy Ariba?

• Budget category

• Supplier name

• PRF number

• Purchase Order number

What is the role of the Budget Manager in the procurement process?

• To issue Purchase Orders

• To manage the budget/category

• To upload invoices

• To approve all purchases

What is the purpose of the Goods Receipt (GR)?

• To confirm delivery of goods/services

• To approve the purchase

• To raise a Purchase Order

• To upload an invoice