Records Management and Data Privacy

Why the need to protect public records?

• They document the legal responsibility of government.

• They can be destroyed at any time.

What are the characteristics of records?

• Authentic, Reliable, Complete, Useable, Unique

• Only Authentic and Reliable

• Only Complete and Unique

• None of the above

What is the Records Life Cycle?

• Creation, Use, Storage, Disposition

• Only Creation and Use

• Only Storage and Disposition

• None of the above

What is the definition of records management?

• The application of systematic control to recorded information.

• Only the storage of records.

• Only the destruction of records.

• None of the above

What are the phases of records life cycle?

• Active or Current Phase

• Inactive or Non-current Phase

• Maintenance and Use

• Disposition

What is the process of documenting the movements and use of records?

• Registration

• Tracking

• Classification

• Storage

What does the classification system refer to?

• A predetermined logical scheme for arrangement

• A representation of a classification scheme

• A method for tracking records

• A process for disposing records

What is the purpose of the records inventory?

• To identify valueless records

• To provide detailed information about records

• To assess the need for records

• To track the movement of records

What is the process of assessing records for retention?

• Appraisal

• Classification

• Tracking

• Disposal

What is the retention period?

• Length of time records are kept

• Time taken to dispose of records

• Duration for which records are created

• Period for which records are tracked