Report writing: Structure, style and process

1. What is the first step in the report writing process?

• A) Start drafting the findings

• B) Think and plan

• C) Choose your font and spacing

• D) Create a chart

2. What is the purpose of the Documentation Triangle?

• A) To check grammar rules

• B) To design charts and visuals

• C) To align purpose, audience, and information

• D) To count word length

3. What is the best report structure for addressing a workplace issue and proposing a solution?

• A) Chronological

• B) Compare–Contrast

• C) Problem–Solution

• D) Random order

4. Which section of a report summarises findings without adding new data?

• A) Introduction

• B) Conclusion

• C) Recommendations

• D) Executive Summary

5. What technique can help overcome writer’s block during report writing?

• A) Skip the section

• B) Freewriting or write in small chunks

• C) Wait until the deadline

• D) Use only visuals

6. Which graph type best shows a trend over time?

• A) Pie chart

• B) Bar chart

• C) Line graph

• D) Scatter plot

7. When adding visuals like tables or graphs, what should you do?

• A) Insert them without explanation

• B) Use them to replace all text

• C) Label them clearly and refer to them in the text

• D) Put them only in the appendix

8. What makes a report visually professional and readable?

• A) Using large colorful fonts and emojis

• B) Consistent formatting, white space, and clear headings

• C) Adding animations

• D) Using different styles on every page

9. Why is defining the purpose of a report important?

• A) It helps meet the word count

• B) It guides content and keeps the report focused

• C) It reduces the need for visuals

• D) It ensures more pages

10. What should you do if you're unsure about formatting details before submitting a report?

• A) Ignore it and submit

• B) Ask a colleague or check previous reports

• C) Make it look different without checking

• D) Remove formatting completely