DOCUMENT MANAGEMENT SYSTEM (DMS) / SISTEM PENGURUSAN DOKUMEN

Below are the benefits of DMS, except:

• It will act as underlying infrastructure and a centralized electronic document repository for multiple enterprise systems

• It will ensure important documents are retained

• It will promote paperless collaboration across different departments through automation of business processes using its Workflow capabilities

• It automatically identify document types when users upload into DMS

What is the purpose of a proper document management system?

• To prepare User Acceptance Test report

• To manage documents effectively

• To analyze server test results

• To produce server configuration report

Why is DMS important in organizations?

• Facilitates document search and enhances data security

• Reduces the number of employees handling documents

• Requires all documents to be printed and stored manually

• Only useful for the IT team and not relevant for other divisions

What is the main benefit of implementing DMS?

• Improving work efficiency by facilitating access and management of documents

• Automatically deleting all old documents

• Restricting access to all documents so they cannot be edited

• Reducing the need for computer use in daily work

The main features available in DMS include the following, except:

• Digital document storage

• Document search based on metadata and keywords

• Document version management to track changes

• Automatically deleting old documents without user permission

What is the best way to manage documents in a DMS so that they can be easily found again?

• Assign relevant categories, metadata, and tagging to each document

• Store all documents in one folder without categories

• Re-upload documents every time there is a change

• Use random file names without following the organization's standards

What is the first step that should be taken before starting to use DMS in daily work?

• Understanding the main features and how to access the system

• Deleting all old documents from the personal computer

• Printing all important documents before uploading them to the system

• Waiting for instructions from a superior before using it

What is the main impact of using DMS on work efficiency?

• Accelerates document search and access, making work more efficient

• Limits collaboration because only one person can access the document

• Requires employees to re-upload documents every day

• • Slows down the work process because documents must always be checked manually

What does a document management system help with?

• Organizing, storing, and retrieving documents efficiently

• Printing documents at a faster rate

• Making documents look colorful

• Minimizing the time employees spend communicating

Which of the following is an example of a manual filing system?

• Email attachments

• Cloud storage

• Digital files

• Paper folders