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DOCUMENT MANAGEMENT SYSTEM (DMS) / SISTEM PENGURUSAN DOKUMEN

Authored by magendran munisamy

Information Technology (IT)

9th - 12th Grade

Used 2+ times

DOCUMENT MANAGEMENT SYSTEM (DMS) / SISTEM PENGURUSAN DOKUMEN
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20 questions

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1.

MULTIPLE CHOICE QUESTION

10 sec • 5 pts

Below are the benefits of DMS, except:

It will act as underlying infrastructure and a centralized electronic document repository for multiple enterprise systems

It will ensure important documents are retained

It will promote paperless collaboration across different departments through automation of business processes using its Workflow capabilities

It automatically identify document types when users upload into DMS

2.

MULTIPLE CHOICE QUESTION

10 sec • 5 pts

What is the purpose of a proper document management system?

To prepare User Acceptance Test report

To manage documents effectively

To analyze server test results

To produce server configuration report

3.

MULTIPLE CHOICE QUESTION

10 sec • 5 pts

Why is DMS important in organizations?

Facilitates document search and enhances data security

Reduces the number of employees handling documents

Requires all documents to be printed and stored manually

Only useful for the IT team and not relevant for other divisions

4.

MULTIPLE CHOICE QUESTION

10 sec • 5 pts

What is the main benefit of implementing DMS?

Improving work efficiency by facilitating access and management of documents

Automatically deleting all old documents

Restricting access to all documents so they cannot be edited

Reducing the need for computer use in daily work

5.

MULTIPLE CHOICE QUESTION

10 sec • 5 pts

The main features available in DMS include the following, except:

Digital document storage

Document search based on metadata and keywords

Document version management to track changes

Automatically deleting old documents without user permission

6.

MULTIPLE CHOICE QUESTION

10 sec • 5 pts

What is the best way to manage documents in a DMS so that they can be easily found again?

Assign relevant categories, metadata, and tagging to each document

Store all documents in one folder without categories

Re-upload documents every time there is a change

Use random file names without following the organization's standards

7.

MULTIPLE CHOICE QUESTION

10 sec • 5 pts

What is the first step that should be taken before starting to use DMS in daily work?

Understanding the main features and how to access the system

Deleting all old documents from the personal computer

Printing all important documents before uploading them to the system

Waiting for instructions from a superior before using it

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