Format of Email

1. I’m the first thing you see. I tell you what the email is about in just a few words. If I’m clear and specific, I help the reader decide to open me quickly. What am I?

• Introduction

• Opening Remark

• Subject Line

• Title

I explain why you’re writing. I come right after the greeting and help the reader understand the purpose of your email. I keep it short and clear.

• Opening Remark

• Introduction

• Subject Line

• Main body

I’m here to break the ice. I help you start the conversation politely. Maybe you’ll say “Hope you're doing well” or refer to our last chat—just something warm.

• Opening Remark

• Introduction

• Subject Line

• Title

I’m the final thought. I remind the reader of what matters most, or what action they should take. I keep it simple and to the point.

• Sign off

• Conclusion

• Closing Remark

• Main Body

I carry the weight of the message. This is where you give all the details, explain your point, or ask for what you need. I can be one paragraph or several.

• Introduction

• Conclusion

• Main Body

• Subject Line

I help you wrap things up politely. I might thank the reader, offer help, or say you look forward to hearing from them.

• Opening Remark

• Closing Remark

• Conclusion

• Sign off

I say goodbye with style. “Best regards,” “Thanks,” or just your name—I come last, and I help leave a polite final impression.

• Sign Off

• Conclusion

• Closing Remark

• Subject Line

I’m how you say hello. I greet the person reading your email—friendly but professional. You’ll usually see me right at the top, just before you start talking.

• Subject Line

• Opening Remark

• Introduction

• Salutation