What is a business letter?

• A letter written to express personal feelings to friends or family.

• A formal letter used to communicate information between individuals or organizations for business purposes.

• A short note written to remind someone about daily activities.

• A letter written by students to practice their writing skills.

What is the purpose of business letter?

• To entertain the reader with stories and experiences.

• To share personal news with friends and relatives.

• To communicate formally for professional or commercial reasons, such as making requests, giving information, or offering services.

• To practice writing skills in an informal way.

"All people should know about the business letters because it will be useful in our daily life."

Below are the reasons for supporting the statement above, except .......

• Sharing an experience: A business letter can be used for sharing the company's experience in doing business activity.

• • Business and client relations:

    They are used daily to maintain professional relationships through various forms such as complaint letters, inquiries, and letters to suppliers and clients. 

• Professionalism and credibility: A business letter is often taken more seriously than other forms of communication and can establish credibility and a professional image. 

• Formal record keeping: Letters create a permanent, written record of information and agreements, unlike verbal communication, which can be easily forgotten or misinterpreted. 

A small furniture store called Elegant Woodworks ordered 50 office chairs from Comfort Seating Company through a written business letter. In the letter, Elegant Woodworks clearly stated the agreed price, delivery date, and product specifications.

However, when the chairs arrived, they were of lower quality than what had been promised, and the supplier denied any wrongdoing. Elegant Woodworks then showed the original business letter containing the agreement details. The letter served as authentic evidence that helped the store prove their claim and resolve the dispute fairly.

Based on the illustration above, the company can use the business letter for .......

• Legal protection

• Business and clients relation

• Job application

• Information exchange

Below are the styles of Business Letters, except .......

• Formal style

• Semi blocked style

• Full block style

• Modified style

Which of the following shows the correct detailed parts of a business letter?

• Greeting, Story, Ending, Signature

• Address, Picture, Summary, Reference

• Title, Introduction, Main Idea, Conclusion

• Heading, Date, Inside Address, Salutation, Body, Closing, Signature

What is the difference between full blocked and semi blocked style in business letters?

• In the full-blocked style, the text is double-spaced, while in the semi-blocked style, it is single-spaced.

• In the full-blocked style, only the closing and signature are on the right side, while in the semi-blocked style, all parts are on the right side.

• In the full-blocked style, all parts of the letter begin at the left margin, while in the semi-blocked style, the beginning of each paragraph is indented.

• In the full-blocked style, all parts are centered, while in the semi-blocked style, all parts are written on the left margin.

A clothing store called Trendy Outfit noticed that a recent shipment of shirts from its supplier arrived with several damaged items. The store manager wrote a complaint letter to the supplier, politely explaining the issue and requesting replacements.

A few days later, the supplier responded with an apology letter and promised to send new items. Through this exchange of business letters, both companies maintained a professional and positive relationship despite the problem.


Why did Trendy Outfit send a business letter to the supplier?

• To thank the supplier for a fast delivery

• To complain about damaged items and request replacements

• To ask for a discount on future orders

• To share their sales report

The following are characteristics of the modified block style in a business letter, except …

• The date and closing are placed on the right side of the page.

• The paragraphs in the body of the letter are not indented.

• The entire letter is written in the center of the page.

• The inside address and salutation begin at the left margin.

Which of the following is a characteristic of the American style of a business letter?

• The date is written before the month (e.g., 12 March 2025).

• The inside address and date are aligned to the right margin.

• The salutation uses a comma after “Dear Sir.”

• The closing is written on the left side of the page.