L3 Organizing Resource. How to oversee BSE work

Specify one way to deal with variations to works in building services projects.

• Communicate changes to all stakeholders.

• Ignore the changes and proceed as planned.

• Delay informing stakeholders until project completion.

• Make undocumented changes without approval.

Clarify how to undertake ongoing monitoring of the work progress to ensure safety.

• Regular site inspections, adherence to safety protocols, risk assessments, etc.

• Ignoring minor incidents and focusing only on major accidents.

• Relying solely on verbal updates from workers.

• Waiting until the end of the project to review safety measures.

Which of the following is NOT a key area to monitor for ongoing work progress in building services?

• Safety

• Cost effectiveness

• Quality

• Marketing

Clarify how to deal with problems that arise with deficiencies in work performance that could affect cost effectiveness.

• Identify the cause, implement corrective actions, monitor costs, improve resource allocation, etc.

• Ignore the deficiencies and continue with the current process.

• Increase spending without analyzing the root cause of the problem.

• Delay addressing the issues until the end of the project.

Quality is one of the aspects to be ensured when monitoring work progress in building services projects.

• True

• False

List five of the types of activities that a variation order could be issued for.

• Additions, omissions or substitution of any work; Alterations to the kind or standard of materials; Changes to the work programme; Restrictions imposed by the client (access to the site or parts of the site, limitations of working space, limitations of working hours); A specific order of work

• Routine maintenance of equipment; Regular cleaning schedules; Standard payroll processing; Annual staff appraisals; General office administration

• Daily attendance tracking; Employee lunch breaks; Routine safety briefings; Monthly newsletter distribution; Standard procurement procedures

• Issuing company ID cards; Organizing team-building events; Scheduling annual leave; Conducting weekly meetings; Updating company website

Who would issue a variation order?

• Architect

• Contractor

• Client

• Quantity Surveyor

When are daywork rates agreed for extra/variation to works?

• Before the contract begins

• After the work is completed

• During the final inspection

• Only if a dispute arises

Which type of computer software would be the most suitable for performing calculations when assembling an invoice?

• Spreadsheet e.g. Microsoft® Excel®

• Word Processor e.g. Microsoft® Word®

• Presentation Software e.g. Microsoft® PowerPoint®

• Database Software e.g. Microsoft® Access®

You have been given the task of monitoring the workforce and the contract. List three factors of the contract you would need to supervise.

• Safety; Cost-effectiveness; Quality

• Location; Weather; Time of day

• Employee hobbies; Office snacks; Dress code

• Number of meetings; Coffee breaks; Parking spaces