Handling Incoming Mail with Control Card System

The video tutorial by Budi Astuti covers the Kartu Kendali system for handling incoming mail in archival studies. It explains the system's benefits, such as efficiency and ease of tracking, and details the procedures for handling important, regular, and confidential mail. The lesson concludes with assignments to reinforce learning.

What is the primary purpose of using a control card system in mail handling?

• To ensure all mail is delivered on time

• To replace the need for physical mail

• To categorize mail based on sender

• To track the location of important documents

Which color of control card is used as a replacement archive?

• Blue

• Red

• Yellow

• White

What is one advantage of the control card system over the agenda book?

• It is more expensive

• It requires more personnel

• It is less efficient

• It eliminates repetitive recording

What type of mail should be recorded in the control card system?

• Only important incoming and outgoing mail

• Only personal mail

• Only outgoing mail

• All incoming and outgoing mail

What is the first step in handling important incoming mail?

• Sorting the mail by color

• Receiving the mail and verifying its address

• Archiving the mail immediately

• Delivering the mail to the recipient

Who is responsible for filling out the control card for important mail?

• The mail recipient

• The mail sender

• The office manager

• The mail clerk

How is regular mail handled differently from important mail?

• It is not delivered

• It is recorded using a regular mail form

• It is processed immediately

• It is recorded in the control card system

What is a key characteristic of confidential mail?

• It is always sent via email

• It is never recorded

• It has multiple envelopes and a special code

• It is delivered by hand

What should students do after completing the tasks related to the control card system?

• Mail their work to the teacher

• Discuss their work in class

• Submit their work via email

• Upload their work to Google Classroom

What is the final step in the procedure for handling important mail?

• Returning the mail to the sender

• Exchanging control cards and storing the mail

• Archiving the mail permanently

• Destroying the mail