How to Facilitate a Meeting

This video tutorial covers the essentials of meeting facilitation, emphasizing preparation, active listening, and maintaining focus. It outlines the roles and skills required for effective facilitation, such as asking questions and observing participants. The video also provides practical techniques like brain writing and using a 'car park' for off-topic ideas. It concludes with a reminder that facilitation is about applying simple tools and techniques to ensure productive meetings.

What is the first step in preparing for a meeting?

• Introducing the meeting

• Choosing a prominent position

• Testing the equipment

• Preparing an agenda

Why is it important to have a note taker during a meeting?

• To ensure everyone gets a turn to speak

• To introduce participants

• To keep track of time

• To allow the facilitator to focus on the discussion

What should a facilitator do if the meeting starts to wander off-topic?

• End the meeting immediately

• Ignore it and continue

• Change the agenda

• Ask the note taker to record the point

Which skill is crucial for understanding the best question to ask during a meeting?

• Listening carefully

• Observing the room

• Summarizing effectively

• Advocating a point of view

How can a facilitator manage conflict during a meeting?

• By ignoring it

• By letting participants handle it

• By addressing it immediately and respectfully

• By changing the topic

What is a 'round robin' technique used for in meetings?

• To introduce new topics

• To summarize the meeting

• To end the meeting

• To ensure everyone contributes

What is the purpose of a 'car park' in a meeting?

• To note important but off-topic issues

• To list irrelevant topics

• To summarize the meeting

• To park cars

Why is 'brain writing' preferred over brainstorming?

• It requires more resources

• It involves speaking out loud

• It is more traditional

• It is faster and less intimidating

What is the benefit of splitting a large meeting into small groups?

• To avoid conflict

• To reduce the number of participants

• To extend the meeting duration

• To make fast progress

What is the key takeaway about meeting facilitation?

• It requires magic

• It is only for experienced managers

• It is not important for project management

• It involves using techniques and tools