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Chapter 8 - Professional Messages

Total questions: 25

Worksheet time: 6hrs 15mins

Name
Class
Date
1.

True or false? When writing a message that contains positive or neutral information, a direct approach is usually the best choice.

a)

True

b)

False

2.

Responding to an employee's request, a manager writing an email that declines a salary increase should use which approach?

a)

direct approach

b)

indirect approach

c)

persuasive approach

d)

ghosting approach

3.

Out of the four purposes for communication (messages and speeches), which purpose is the most common?

a)

to inform

b)

to instruct

c)

to make or respond to a request

d)

to persuade

4.

A speech presented to coworkers encouraging them to make monthly donations from their paychecks to support St. Jude's Children's hospital is what type of message?

a)

message to inform

b)

message to instruct

c)

message to respond to request

d)

message to persuade

5.

Persuasive messages generally follow a communication model called _____.

a)

persuasive therapy

b)

ACTION

c)

SMART

d)

AIDA

6.

_____ are requests that are expected by the receiver.

a)

routine requests

b)

special requests

c)

rejection requests

d)

transfer requests

7.

A ____ ____ will require planning an approach and more explanation to improve the chances of receiving a positive response from the receiver.

a)

special request

b)

routine request

c)

frequent request

d)

marketing request

8.

A set of instructions sent to employees that details the steps for completing the new company time sheets has which type of message purpose?

a)

inform

b)

instruct

c)

making request

d)

persuade

9.

A tactful handling of a situation to avoid offending or arousing hostility from the audience is a definition for ______.

a)

routine request

b)

diplomacy

c)

instructions

d)

directions

10.

True or false? Using diplomacy in a message making a request means more than just using please and thank you.

a)

True

b)

False

11.

A monthly email from an administrative assistant to a company warehouse worker, listing needed office supplies, is a message with which purpose?

a)

message to persuade

b)

message to instruct

c)

message making a routine request

d)

message making a special request

12.

At the end of a persuasive speech, the audience should be asked to do something. What is this called?

a)

call for action

b)

injunction

c)

dismissal

d)

assignment

13.

A short response to confirm that a message was received and action was taken is referred to as a ______.

a)

special request response

b)

persuasive response

c)

courtesy response

d)

informative response

14.

During a persuasive speech, a mattress salesperson provides details about how scientific research was used to design the springs and foam to result in a more supported spine. This is creating desire based on ______.

a)

emotions

b)

reason

c)

luck

d)

lies

15.

A local funeral home has a billboard that reads "Don't leave your loved ones with your final expenses." This is a persuasive advertising message creating desire based on ______.

a)

emotions

b)

reason

c)

luck

d)

lies

16.

True or false? When responding to multiple questions and requests, it is usually best to provide responses in the same order that the originating message sender used.

a)

True

b)

False

17.

Which of the following is not a part of the communication approach known by the acronym AIDA?

a)

Attention

b)

Inform

c)

Desire

d)

Action

18.

True or False? Giving explanation first to buffer the negative part of an informative message delivering bad news is called an indirect approach.

a)

True

b)

False

19.

A guest speaker at a student assembly encouraging students to never text while driving would be considered what type (purpose) of speech?

a)

informative

b)

instructional

c)

persuasive

d)

propaganda

20.

A science teacher lecturing about how osmosis happens in front of her class is what type (purpose) of speech?

a)

informative

b)

instructional

c)

persuasive

d)

propaganda

21.

True or False? Instructional messages (with the purpose to instruct) have an elevated need for clarity so it is often best to use very precise terms and shorter sentences.

a)

True

b)

False

22.

True or False? A good idea when writing a "how-to" instructional message is to consider using a bulleted or numbered list format.

a)

True

b)

False

23.

True or False? When writing a message to a person that makes a request, you should always start by stating what you want immediately in the first sentence.

a)

True

b)

False

24.

True or False? When writing a message to a person that makes a request, it is unfair to ask for something that is outside of normal job functions or that is likely an extreme sacrifice for the person or organization.

a)

True

b)

False

25.

Standardized responses to routine and common questions might be posted on the website of a company or organization in the form of a _____.

a)

special request response page

b)

facts and history page

c)

frequently asked questions (FAQ) page

d)

propaganda page