Record can be defined as

A building designed or adapted for the low cost storage, maintenance and communication of in-active records is known as

_________ is a set of procedures use to make filing and retrieval reliable and systematic?

All of the following is NOT referred to Administrative value EXCEPT:

Important record is useful and __________

Which of the following is the advantages of decentralized registry?

The mail management objectives is to

Records continuously transferred form active storage to in-active storage when no longer needed for reference best described of

Records having legal value when

_________ is the person whom responsible for managing the records management program.

Bank statement and general correspondence is an example of which categories of records?

________ records is used less than 15 times a year.

Filing and maintenance of records are referred to which stage of Records life Cycle?

__________ is the action of arranging records in predetermined sequence.

Which of the following is NOT the values of records?

Records are __________ that they are documents of a single or individual event and will not repeated in the same time, same place and actions.

___________ is an indication, sign testimony in support of a conclusion.

Operating mail room involved with budgeting,planning, coordinating and ___________.

Control comes from one location to control the records system that allocate space for registry is known as

In the circulation of correspondence, when the correspondence is send directly to the action officer for approval is known as

All of the following is the reasons of closing a file EXCEPT:

A _______ is a separate file dealing with a discrete aspect of the subject of more general files.

All of the following is the reasons of opening a new file EXCEPT:

Records are moved from current files into inactive storage sites on a scheduled basis is known as _________ transfer.

Records created or received and maintained in any public sector agency is known as public records.

There are THREE characteristics of evidence.

Data derives from information and experience that gives meaning and become reference in future use.

Active record normally used frequently, three or more times a month.

Retrieval is the process of finding record and/or information and always using alphabetic indexing rules in order to make the filing accurate.

Inventory lists and contracts are the example of vital records.

Records control is the set of procedures used to make filing and retrieval reliable and systematic processes.

Archives is a building designed for the low cost storage, maintenance and communication of semi current records.

Vital records assist in performing an organization’s business operations and if destroyed can replaceable but in a greater cost and must be protected.

Dictation, handwritten drafts, voice mail is an example of records creation inside organization.

A file is a folder that keeps enclosure together in some order or another

The vital records provide information on the person to whom a particular file has been redirected.

Recorded information should be permanent so that it can be used as evidence.

In a paper-based records management system, a document is usually defined as the smallest unit for filing.

Archives records will normally be preserved in an archival repository.

Raw data refers to unprocessed data.

Centralized registry is a set of procedures used to make filing and retrieval reliable and systematic processes.

Have no predictable value to the organization after its use and should be destroyed after use is the description of fiscal values of records.

Disposition action in records life-cycle means records that are no longer frequently used are kept in long-term storage, discarded or destroyed.

Kept for legal or historical purposes and are stored indefinitely or for specified period of time as archives is historic records values.

Periodic transfer required all folders in the active records system are transferred to inactive storage at the end of the specified period.

Uniform policy directions over the records creation is an example of decentralized registry.

There are FOUR elements in mail management.

To provide rapid handling and accurate delivery of mail through out the agency at a minimum cost is the objective of registry.

Correspondence received is also known as inward correspondence.