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Records Management

Total questions: 12

Worksheet time: 4mins

Name
Class
Date
1.

What is magnetic media?

a)

Information kept for future use

b)

A set of procedures used to organize, store, retrieve, and dispose of records

c)

Disks or tapes used to store records electronically

d)

The process of storing records in a orderly manner within an organized system

2.

What is a retention schedule?

a)

Removing a record from the file and recording pertinent information

b)

A list of how long each type of record should be kept

c)

Forms of micrographics, such as microfil or microfiche

d)

Transferring records to permanent storage or destroying records

3.

What is filing?

a)

Photographically reducing documents to store on microfilm

b)

Converting documents to electronic form

c)

Creating, distribution, use maintenance and dispositiion of records

d)

The process of storing records in an orderly manner within an organized system

4.

What is a microform?

a)

Photographically reducing documents to store on microfilm

b)

Disks or tapes used to store records electronically

c)

Information kelp for future reference

d)

Forms of micrographics, such as roll microfilm or microfiche

5.

What is an imaging system?

a)

Information kept for future reference

b)

Converts documents to electronic form

c)

Removing a record from the file and recording pertinent information

d)

Converts documents to electronic form

6.

What does records disposition refer to?

a)

Transferring records to permanent storage or destroying records

b)

List of how long each type of record should be kept

c)

Includes steps for prevention, readiness reaction and recovery from an event that causes harm to or loss of records

d)

A set of procedures used to organize, store, retrieve, and dispose of records

7.

In records management, what is a record?

a)

What my parents used to listen to music

b)
c)

Information kept for future reference

d)

The process of storing records in an orderly manner within an organized system

8.

What is a disaster plan?

a)

Forms of micrographics, such as roll microfilm or microfiche

b)

Photographically reducing documents to store on microfilm

c)

Includes steps for prevention, readiness reaction and recovery from an event that causes harm to or loss of records

d)

Creation, distribution, use, maintenance, and disposition of records

9.

What is charging out?

a)

Removing a record from the file and recording pertinent information

b)

Mr. Knowles maxes out his credit card

c)

Converts documents to electronic form

d)

List of how long each type of record should be kept

10.

What is a record life cycle?

a)

List of how long each type of record should be kept

b)

The process of storing records in an orderly manner within an organized system

c)

Creation, distribution, use, maintenance, and disposition of records

d)

A set of procedures used to organize, store, retrieve, and dispose of records

11.

What is a record management system

a)

A set of procedures used to organize, store, retrieve, and dispose of records

b)

Mr. Knowles' system of LP, EP, and 45's

c)

The process of storing records in an orderly manner within an organized system

d)

Transferring records to permanent storage or destroying records

12.

What is micrographics?

a)

A really small digital image

b)

A form of digital measurement

c)

Photographically reducing documents to store on microfilm

d)

A new website launched by Google for image hosting