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Word Processing: Mail Merge

Total questions: 25

Worksheet time: 25mins

Name
Class
Date
1.

Mail Merge is the process of typing only one letter.

a)

True

b)

False

2.

There are _______components that come together during the mail-merge operation

a)

4

b)

3

c)

5

d)

2

3.

What tab do you go to to start a MAIL Merge

a)

The Insert Tab

b)

The Merging Tab

c)

You do not go to a tab

d)

The Mailings Tab

4.
The Main document is the word document or letter that contains the mail information you want to send to customers.
a)
True
b)
False
5.
The ____ is the file that contains all the addresses that you want to merge with a letter.
a)
Main Document
b)
Data Source
c)
Field
d)
Merged Document
6.

Which of the following equations is correct?

a)

Main Document + Data Source = Merged Letter

b)

Main Document + Merged Letters = Data Source

c)

Data Source + Merged Letters = Main Document

7.
You should always send a mail merge to the printer right away. 
a)
True
b)
False
8.

The final document is called___document

a)

mini

b)

main

c)

merged

d)

mine

9.

To create a list of recipients ,we select________

a)

Use an existing list

b)

Select from Outlook contact

c)

Type a new list

d)

Any one

10.

Which of the following options place the steps in the correct order based on the step by step wizard?

A. Write Letter

B. Perform Mail Merge

C. Create Database

D. Link Letter and Database

a)

B,C,D,A

b)

A,B,C,D

c)

C,B,A,D

d)

C,A,D,B

11.
A spreadsheet or database with personalized information such as name, address, and phone numbers.
a)
Address block
b)
Merge field
c)
External data
d)
Data source
12.

If I want to add a certain part like <<First Name>> or <<Last Name>> where would I need to click?

a)

Insert Merge Field

b)

Click Greeting Line and add First Name to the block

c)

Click Finish and Merge

d)

Click the Start mail merge and click add and then click your desired choice

13.
After you have selected the recipients, you need to add ___ into your document so Word knows where to put the data.
a)
Merge Fields
b)
Records
c)
Characters
d)
Text
14.

A Merge Field appears as:

a)

<<Firstname>>

b)

@Firstname@

c)

Firstname

d)

^Firstname^

15.

If I wish to change my recipients in my Data source what would I click?

a)

Edit Receivers

b)

Edit Recipients

c)

Edit Data Source

d)

Restart the Mail merge wizard

16.
When creating a mail merge, you will end up with __ files.
a)
1
b)
2
c)
3
d)
4
17.

An Advantage of using a Wizard is that you can:

a)

Go back a step(s) and re-do any errors

b)

There are no advantages over doing a merge manually

c)

It can be saved for a long period of time

d)

You can 'Auto Check' for errors

18.

When mail merge fields have been inserted into a document, Word will automatically replace them with information from a data source when the:

a)

main document is saved.

b)

recipients are selected.

c)

merge fields are inserted.

d)

mail merge is performed.

19.

This button temporarily merges your main document and data source, so that you can view and test

a)

Merge to PDF

b)

Finish & Merge

c)

Insert Merge Field

d)

Preview Results

20.

How is the information in a data source organized?

a)

Chart

b)

Matrix

c)

Table

d)

Paragraph

21.

This picture represents:

a)

Merged Document

b)

Main Document

c)

Data source

d)

mail merge form

22.

After merging the document, how many letters are we going to have using this data source?

a)

5

b)

4

c)

3

d)

2

23.

This picture represents:

a)

Merged Document

b)

Main Document

c)

Data source

d)

mail merge form

24.
When creating a mail merge, which of the following is not an option:
a)
Letters
b)
Envelopes
c)
Directory
d)
Flyer
25.
When merging envelopes, you can add this field to the section for the delivery address to save time.
a)
<Greeting Line>
b)
<Address Block>
c)
<Address 1>
d)
<city>

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