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WorksheetsUnit 2 Organizing & Managing Email
Total questions: 22
Worksheet time: 11mins
Why would you want to keep your email address private?
To increase the amount of information you receive from websites
To increase the amount of information you receive from websites
To reduce the amount of spam and junk mail that you receive
To keep your email address from people on your contact list
What is an email signature?
A block of text added to the beginning of a new email message
A block of text added to the end of a new email message
An electronic fingerprint of an email message
An extension added to the end of a file name
Why should you archive and delete emails?
To keep your Inbox clean
To keep your Inbox starred
To keep your Inbox open
To keep your Inbox closed
What is a contact list?
Collection of entries associating a person or organization with information, like a cell phone number
List of information added to the end of an email that indicates its origin
Email addresses entered in the To, Cc and Bcc fields of an email message
Grouping of people that are related in some manner, such as members of a sports team
Which of the following should you consider when sending email attachments?
If possible, consider typing the file as text in the email message.
Whenever possible, consider including a link to the file instead.
Only consider sending files that are very large.
Consider sending the file instead of a link to prevent viruses.
What typically happens when you archive an email message?
It is moved to the recycling bin.
It is moved to the Deleted folder.
It is moved to the Inbox folder.
It is moved to the All Mail folder.
How can you protect yourself against malicious software in attachments?
Make sure your antivirus software automatically checks all contacts.
Make sure you immediately open all email attachments and review them.
Make sure your antivirus software forwards all email attachments to the Spam folder.
Make sure your antivirus software automatically checks all email attachments.
Brenna, a busy architect, is working with a ski lodge to redecorate the main lobby. What would be the best name for a folder in her email for this project?
Tasks
Ski Lodge
Projects
Reminders
.
Which of the following items should be included in an email signature?
Your favorite saying
Your name
Your favorite teacher's name
Your social security number
What is the definition of email attachment?
A contact attached to a folder
A message included in a file
A file sent with an email message
A message sent to a contact
Which one of the following is a benefit of using a contact group?
It saves you from repeatedly entering email addresses when sending a message to a group.
It helps you to easily exclude somebody in a group when sending a new message.
It saves you from repeatedly sending the same message to the people in the group.
It helps you to communicate better by grouping similar messages together.
What is the danger of spam and junk email?
They can be malicious because you cannot permanently delete them.
They can contain files of any type including videos, music, pictures, and documents.
They can be malicious and try to steal information or damage your computer.
They can contain large files over 25 megabytes in size.
Why "star" a message?
To mark it as saved
To mark it as important
To mark it as received
To mark it as sent
A file extension identifies the __________________.
format of the file
name of the file
size of the file
location of the file
How many lines should an email signature be?
1-2
5-6
3-4
7-8
When should you delete an email?
If your Inbox is overflowing with messages
If the email is 30 days old or older
If you think you may want to view it later
If you know you will never want to view it again
How can you narrow down a search of your emails?
Use search operators
Use email operators
Use the Find command
Use larger search words
What should you NEVER do even if the email looks legitimate?
Go directly to the website referenced by a link in the email message
Click a link in the email and then enter personal information
Delete the email message without reading it completely
Click a link in the email message and read information
What is the definition of a contact group?
Multiple messages sent to the same contact
An entry in a contact list that associates multiple messages together
An entry in a contact list that associates multiple people together
A message that is sent to multiple people
Which of the following is a way to keep your email private?
Use a secondary email account when signing up for information from a website
Move all emails that you consider junk mail to the Spam folder
Reply to a junk email message asking them to stop sending emails to you
Use a primary email account when signing up to try out a web service
What is the definition of spam and junk email?
Unwanted email from someone in your contact list
Unwanted email that clutters your Inbox
Unwanted email from businesses where you are registered
Unwanted email that contains ads and coupons
What is the fastest way to find an archived email?
Use the Search feature to look for it
Ask customer service for help
Browse the archive folder for it
Archived emails cannot be found
