WorksheetsProductive and Effective Meetings (500_W10)
Total questions: 11
Worksheet time: 6mins
Listed below are the requirements for a valid meeting. Choose one that is NOT one of the requirements.
Properly CONVENED
Properly CONSTITUTED
Properly
DISCUSSED
Properly CONDUCTED
Before a meeting is conducted, a notice should be distributed to all the members. What is a NOTICE?
A list of people who should be attending.
The company's bulletin.
Previous meeting's agenda.
A list that contain the venue, date, time, and purpose of the meeting.
The notice should be issued by the chairperson.
TRUE
FALSE
The appointment of the chairperson, office-bearers, committee members, ex officio members and co-opted members must be in accordance with the constitution of the organization.
TRUE
FALSE
There must be a Quorum in the beginning of the meeting and the quorum does not need to be maintained throughout the meeting until it ends.
TRUE
FALSE
The chairperson must LIMIT the proposals or motions to be discussed in the meeting.
TRUE
FALSE
What are the TWO documents needed to be circulated before a meeting is conducted?
NOTICE and MINUTES OF MEETING
NOTICE and AGENDA
What should be included in the routine opening items?
Matters arising from the previous minutes.
Venue and the date for the next meeting.
Any other business aside from special business.
What is an agenda of a meeting? Pick TWO.
A document that records what happened during a meeting.
The name of the organization and the type of meeting being held e.g. AGM, Committee Meeting, EGM, etc.
A numbered list of items to be dealt with in a meeting according to the order.
How should the meeting procedure go in order?
Routine Opening > Routine Closing > Main Business
Main Business 1 > Main Business 2 > Main Business 3
Routine Opening > Main Business > Routine Closing
What should a chairperson include in the Opening Address of a formal meeting?
-Open the Meeting
-Set the Context
-Introduce New Members / Participants
-State the details of the next meeting including the date and the venue.
-State Any Other Business
-Close the meeting
