OFFICIAL RECORD OF THE INFORMATION THAT IS RELEVANT TO AN

INVESTIGATION.

"take the effort of writing and

revising their work to achieve the

best output."

CERTAIN POINTS OF CONSIDERATION AND RULES IN

WRITING REPORT:

REPORT MAY INFLUENCE THE CAREER OF THE INVESTIGATOR, OR ANY

LAW ENFORCER

REPORTS REFLECT THE PERSONALITY AND CREDIBILITY OF THE REPORT WRITER, AS WELL AS THE IMAGE

REPORTS MAY SERVE AS RECORD FOR PLANNING, DIRECTING AND ORGANIZING

UNITS DUTIES FOR POLICE ADMINISTRATORS.

REPORT ARE USED AS LEGAL DOCUMENTS, AS A REFERENCE USED BY OTHER AGENCIES AND A BASIS FOR RESEARCHES.

REPORT MAY HELP THE LOCAL MEDIA WHEN THEY

NEED ACCESS TO PUBLIC DOCUMENTS

CHECKING AND RE-CHEKING FIRST WHETHER NOTES ON GATHERED FACTS ARE ALREADY COMPLETE AND ORGANIZED

IF NOTES GATHERED FACTS ARE INSUFFICIENT, GO BACK INTO THE PROCESS OF

GATHERING MORE FACTS RELATED TO THE SITUATION

MAKE AN OUTLINE OF THE REPORT BASING FROM THE

COMPLETELY GATHERED FACTS

USE THE CHRONOLOGICAL ORDER OF WRITING IN PRESENTING FACTS AND IDEAS IN THE WRITTEN REPORT

THE OULINE OF THE REPORT SHOULD BASICALLY ANSWER

THE COMPLETE 5W'S AND 1H

PREPARE A REPORT THAT COULD EITHER BE SIMPLE,

BRIEF COMPLEX OR IN MEMORANDUM FORM, DEPENDING ON ITS REQUIRED

FORMAT.

Types of report writers:

A REPORT BASICALLY A STORY OF ACTIONS PERFORMED BY

MAN.

CHRONOLOGICAL OR STEP-BY-STEP

ACCOUNT OF AN INCIDENT THAT TRANSPIRED IN A GIVEN TIME,

AT A GIVEN PLACE.

IT IS ALSO DEFINED AS AN ACCOUNT OF

INVESTIGATION, OR AN OFFICIAL STATEMENT OF FACTS.

RESULT FROM THE FACT THAT SOMEONE HAS ASKED

FOR THEM AND NEEDS THEM FOR IMMEDIATE OR FUTURE USE.

HAS BECOME ONE OF

THEMOST SIGNIFICANT PROCESSES IN MODERN POLICE

OPERATION

TO ACCOUNT UPWARD AND OUTWARD FOR THEIR ACTIVITIES AND

TO JUSTIFY THEIR PROGRAMS.

To report upward and outward information concerning progress,

future need and plans, and decisions

being made.

To report upward for purposes of administrative control.

To inform downward (in the organization) concerning policies,

programs, resources, procedures, and

all other matters concerning work in

the police organization

✓CLARITY

✓Accuracy

✓Brevity

✓Specificity

✓Completeness

✓Timeliness

✓fairness

CABSCTF

useful guide to report writers, especially the beginners.

IS A QUESTION THAT WILL CONTAIN THE FACTS RELATING TO ANY PERSON WHO

DIRECTLY OR INDIRECTLY ASSOCIATED WITH THE INCIDENT. HERE WILL SHOWS

UP, THE NAMES THAT INCLUDE WITHIN THE SCOPE OF THE NEWS THAT IS

DISCUSSED.WILL ANSWER THE BACKGROUND OR THE CAUSE OF THE INCIDENT.

ALTHOUGH RARE, WHY CAN BE USED TO OPEN A NEWS OR THE LEAD STORY.

IS A QUESTION THAT WILL ANSWER

WHAT HAPPENED AND WILL ENCOURAGE REPORTERS TO GATHER FACTS

RELATED TO THE THINGS DONE BY THE OFFENDER AND THE VICTIM IN AN

INCIDENT.

WILL ANSWER THE BACKGROUND OR THE CAUSE OF THE INCIDENT.

ALTHOUGH RARE, WHY CAN BE USED TO

OPEN A NEWS OR THE LEAD STORY.

REGARDING THE SCENE. CAN BE WRITTEN DETAILED SCENE OR just outline only. Typically, when the news comes from a famous place, then the writing is

not too detailed. ANSWER THE BACKGROUND OR THE CAUSE OF THE INCIDENT.

ALTHOUGH RARE, WHY CAN BE USED TO OPEN A NEWS OR THE LEAD STORY.

CONCERNING THE TIME OF THE INCIDENT. TIME STAMP IS NOT LIMITED

TO DATE, BUT CAN BE WRITTEN DAYS, HOURS,

EVEN MINUTES WHEN AN INCIDENT TAKES PLACE.

WILL PROVIDE FACTS ABOUT THE INCIDENT ARE GIVEN. COULD

TELL THE ATMOSPHERE EVEN WHEN THE FLOW OF EVENTS REPORTED AN

ONGOING INCIDENT.

IT IS USUALLYA LETTER OR MEMORANDUM, OR ANY OF

ONE OF THE MANY PRESCRIBED IN DAY-TO-DAY

POLICE OPERATIONS.

A FORMAL REPORTSUGGESTS THE FULL-DRESS TREATMENT,

INCLUDING COVER,TITLE PAGE, LETTER OF

TRANSMITTAL, SUMMARY, SHEET, TEXT, APPENDICES,

AND PERHAPS AN INDEX AND BIBLIOGRAPHY.

CLASSIFICATIONS OF POLICE REPORTS

ACCORDING TO PURPOSE

CATEGORIES OF POLICE REPORTS

IS THAT ONE THAN AFTER AN IMPORTANT

INCIDENT TAKES PLACE IN A CERTAIN AREA AT A GIVEN TIME.

VERBAL OR WRITTEN, IT MUST BE DONE OR ACTED UPON

WITHIN TWENTY-FOUR- HOURS.

THE IDEA IS TO INFORM AN

IMMEDIATE CHIEF, CONSIDERING THE FACT THAT WHATEVER

HAPPENS IN THE AREA IS HIS COMMAND RESPONSIBILITY OR

THOSE IN HIGHER POSITIONS MUST BE INFORMED REGARDING

THE DETAILS OF A PARTICULAR OCCURRENCE.

ARE DONE EITHER BECAUSE ONE FEELS HE

HAS SOME REPORTING TO DO, OR A LOWER POLICE UNIT OR

OFFICE IS OBLIGATED BASED ON THE DIRECTIVE OR AN

INSTRUCTION FROM THE HIGHER POLICE OFFICES.

HAS A FOLLOW-UP EFFECT.

CAN SIMPLY BE AN ACCOMPLISHMENT

REPORT WHICH MAY BE ANALYTICAL IN NATURE AND MAYBE

COMPARATIVELY LONGER.

THIS MAY BE IN MEMORANDUM FORM OR

IN RADIOGRAPHIC MESSAGE FORM, HAVING THESE IMPORTANT HIGHLIGHTS:

1) WHY THE REPORTS ARE BEINGMADE;

2) PURPOSE AND THE SCOPE OF THE REPORT; AND

3)SOURCES OF INFORMATION.

THIS FORM IS SIMILAR TO THE MEMORANDUM FORM EXCEPT

THAT THE TEXT OR BODY SHOULD INCLUDE THE FOLLOWING

PARTS: AUTHORITY, MATTERS INVESTIGATED, FACTS OF THE

CASE, DISCUSSION, CONCLUSIONS, AND RECCOMENDATIONS.

ONE OF THE MOST COMMON FORMS

OF WRITTEN COMMUNICATIONS.

IT IS SUBMITTED DAILY BY THE DUTY BEAT SUPERVISOR.

THIS DIFFERS FROM AFTER-PATROL REPORT IN TERMS OF

MOVEMENT.

THOSE ON BEAT INSPECTION DO THEIR

ROUTINECHECK ON FOOT; AND THOSE ON PATROL, CHECK

THEIR ASSIGNED SECTORS BY USING PATROL CARS.

THOSE ON BEAT INSPECTION DO THEIR

ROUTINECHECK ON FOOT; AND THOSE ON PATROL, CHECK

THEIR ASSIGNED SECTORS BY USING PATROL CARS.

IS A PRESENTATION OF FACTS OR IDEAS.

MUST CONSIST OF THE FOLLOWING PARTS: COVER, TITLE

PAGE, LETTER OF TRANSMITTAL, TABLE OF CONTENTS,

INTRODUCTION OR PREFACE, SUMMARY,BODY OF THE REPORT,

CONCLUSIONS, RECOMMENDATIONS, AND SUPPLEMENTAL

MATERIALS LIKE APPENDICES, ETC.

DONE FOUR COPIES TO BE SUBMITTED TO THE FOLLOWING:

PNP PROVINCIAL DIRECTOR DEPARMENT CONCERN

(ORIGINALCOPY) NBI, ROGUES'GALLERY

EVENTS IN ARRESTING A SUSPECT, PERSONAL INFORMATION,

JAIL BOOKINGS, INFO ABOUT CONTROL AND RELEASE OF

PRISONERS, COURT PROCEEDING

WRITTEN AFTER THE CONCLUSION FROM THE PRELIMINARY

INVESTIGATION THAT A CRIME TRULY HAPPENED

ALSO INCLUDE:CORPUS DELICTI, SUSPECT DESCRIPTIONS,

PROPERTIES TAKEN, EVIDENCES COLLECTED, PROPERTY

DAMAGES, VICTIM'S INJURIES AND SUSPECTED MODUS

OPERANDI

ELEMENTS OF CRIME:

are the reasons or causes why a person or group

of persons perpetuate to a crime.

are the means or instruments used in the

commission of the crime.

consist of the acts of omission and/or commission by a

victim which enable another person or group of criminals to perpetrate the crime.

It is a collection and analysis of facts/truth about persons, things,

places, subject of a crime to Identify the guilty party, locate the

whereabouts of the guilty party, and provide admissible evidences

to establish the guilt of parties involved in a crime.

GOALS OF CRIMINAL INVESTIGATION

WHAT ARE THE TOOLS OF AN

INVESTIGATOR IN GATHERING FACTS?

data gathered from other persons, the victim

and from other records such as public records, private records.

Modus operandi file.

skillful questioning of witnesses and suspects.

scientific examination of real evidence,

application of instruments and methods of the physical sciences in

detecting crime such as microscope, dactyloscopy, ballistics,

photography, polygraphy and others.

The police report must be clear and it should be written directly and

easy to understand.

The police report must conform with the established rules of syntax,

format, spelling and grammar.

The data presented must be precise and the information given must be factual.

The police report must be short, with simple sentences, common words

and easy to understand.

The police report must be specific by using concrete examples: A

good descriptive narration gives life to the written words through particular

terms that project hues, movements, quantities and shape.

The police report must be complete by using the 5W’s and 1H.

The police report must be submitted on time. As much as possible

immediately after the incident has happened.

the report must be considered classified, hence, transmission,

handling, and access to these reports should be limited only to police personnel

who are granted by higher authority security clearance. It is a top secret

documents.

report must know what the receiving office needs to know.

Important data must not be omitted or added to conceal responsibilities, to

impute liabilities or to favor parties.

is a record of daily events occurring within the

territories and jurisdictions of a given police unit or command.

It contains material details concerning the event for legal and

statistical purposes.