1) quorum is not present when the meeting is due to start, the meeting should be formally adjourned because, legally there is no meeting

2) an extension of half-an hour is normally acceptable before the chairman adjourn the meeting

1) it is open to anyone present at a meeting to draw chairman's attention to that fact (leaving the meeting in the middle of it due to emergency)

2) it is then his duty to declare "count out" and to adjourn the meting

1) only person competent to take part in the meeting

2) must be a "disinterested one" - not having conflicting interest in the meeting

3) unless the rules permit, a person may denied the right to vote at and unable to form part of a quorum of the meeting transacting business in which that person has conflicting interest

the person that duly endowed with authority to control and superintend the conduct of meeting

1) depends upon the kind of meeting over which he is to preside

2) derives his authority

3) if there is no such chairman or he is not present within 15 minutes after the time appointed for holding of the meeting, or if her is unwilling to act, the members present shall elect one of the members to be chairman of the meeting

before the meeting commences he ought to satisfy himself that the meeting has been properly convened

he must ensure that the meeting is properly constituted

during the whole course of meeting, he must ensure that the proceedings are conducted strictly in accordance with the rules which govern the meeting

He may have power to order the withdrawal of offenders, but this is power which depends upon the nature of the meeting and where it is be held

he must ensure that business is dealt with in the order set out in the agenda paper - unless the meeting consents to a variation of the order ( list of idea in agenda)

to allow reasonable time for discussion :

1) restrain irrelevant discussion

2) allow no discussion unless there is a motion before the meeting

3) give equal opportunity to those who wish to speak

is properly ascertained with regard to any question which is properly forwarded before the meeting

to this end he must use his discretion in dealing with emergencies as they arise

as they arise, and to give and maintain his rulings on any points of procedure

where there is an equality of votes, and if the rules confer this power

1) "broken off" of the proceeding of a meeting for the time being and it is to be continued at the time as fixed by the motion adjourning the meeting, or if the motion does not fix the time, be called to continue by a fresh notice

2) only deal with the remainder of the business for which the original meeting was convened

3) on the date on which it was in fact passed

1) refers to putting-off of the meeting to a later date before the meeting was held

2) a meeting once properly convened, cannot be cancelled or postponed, unless the article permit. The meeting must be proceeded with

3) The directors cannot bring forward the time originally fixed for the meeting

is a document in writing by which one person authorizes another to attend a meeting and to vote in his behalf

is a proxy form which enables a member, through his proxy, to vote "for" or "against" a motion

is a form of proxy that does not need the appointer to indicate the voting instruction as opposed to the 2 way proxy

is one, which is valid for one meeting only and at any adjournment therof. It is free of stamp duty

is a proxy which is invalid for more than one meeting. The proxy form requires a 50p stamp