WorksheetsOfficers - PPTQ 47
Total questions: 40
Worksheet time: 40mins
Which of the following would be specified in a society's bylaws concerning its officers?
The qualifications for holding a specific office
How the officers should be elected or appointed
Their term of office
All of the above
The official duties of the officers of a society if they are different from those stated in the parliamentary authority, are determined by the society's
charter
parliamentary authority
standing rules
bylaws
An officer who has served more than
10% of a term is considered to have served a full term.
one fourth of a term is considered to have served a full term.
half of a term is considered to have served a full term.
None of the above
Generally, an officer's term begins
thirty days after the meeting at which the election took place.
as soon as the officer is elected.
the next January after the officer is elected.
after an executive session with the other officers to determine duties.
When no special title has been assigned, the presiding officer of an assembly is generally called the
chairperson or moderator.
chairman.
president or presiding officer.
chairwoman or chairman.
In a mass meeting, the presiding officer is known as the
president.
chairperson.
chairman.
moderator.
The presiding officer of a large assembly should be chosen chiefly on his or her
congeniality.
loyalty to the organization.
ability to preside.
experience serving as vice-president.
One of the duties of a presiding officer of an assembly is to
open the meeting only after all members are present.
allow members to debate without recognition.
allow frivolous and dilatory motions.
expedite business.
Which of the following should a presiding officer have on hand at each meeting?
A. A copy of the bylaws of the organization.
B. A copy of the parliamentary authority of the organization.
C. A list of the standing and special committees and the members.
D. All of the above
In a large assembly, the presiding officer should stand when
A. calling the meeting to order.
B. putting a question to a vote.
C. explaining reasons for a ruling on a point of order.
D. All of the above
When a member is speaking in debate, the presiding officer should
A. remain standing.
B. sit with the assembly.
C. be seated.
D. stand next to the speaker in case there are questions from the assembly.
The presiding officer should not hesitate to put the question on a motion that
A. censures the chairman along with others.
B. elects officers even if he/she is included.
C. the chairman has debated.
D. commends the chairman along with others.
If the presiding officer has to vacate the chair during a meeting and a vice-president is not available, the chairman, with the approval of the assembly, can appoint a chairman
A. pro tem.
B. part time.
C. pro tempore.
D. proviso trustee.
If neither the president or vice-president is present, the meeting should be called to order by the
A. secretary.
B. parliamentarian.
C. officer with the most seniority.
D. sergeant-at-arms.
In the absence of a society's president and vice-president, any standing committee chairman can preside.
A. a chairman pro tem should be elected.
B. the secretary can put questions to a vote.
C. any volunteer from the assembly may preside.
D. All of the above
An effective presiding officer
A. should know more parliamentary procedure than any other member.
B. must not allow members to move so rapidly that parliamentary steps are omitted.
C. should never be more technical than necessary.
D. All of the above
A president who is an ex-officio member of a committee
A. may not vote on issues at meetings.
B. must attend all meetings.
C. is counted when determining if a quorum is present.
D. has the same rights as other members.
When an organization elects its president one entire term in advance, the person chosen is called the
A. upcoming president.
B. president-elect.
C. president to be.
D. president pro tempore.
The officer who presides in place of an absent president is the
A. vice-president.
B. secretary.
C. parliamentarian.
D. most senior officer.
How should a vice-president be addressed when presiding if the president is not on the platform?
A. "Mr. or Madam Acting President"
B. "Mr. or Madam President Pro-tem"
C. "Mr. or Madam President"
D. "Mr. or Madam Presiding Vice-president"
Another name for the secretary is the
A. clerk.
B. recording secretary.
C. scribe.
D. All of the above
The secretary of a society must be proficient in
A. accounting skills in order to work closely with the treasurer.
B. parliamentary procedure in order to assume the chair in the president's absence.
C. operating a digital recorder for minutes.
D. serving as the recording officer of the assembly and the custodian of the records.
Which one of the following is not a duty of a secretary?
A. To keep records of all proceedings of meetings
B. To preside for an entire meeting upon the absence of the president
C. To keep an organization's official membership roll
D. To furnish credentials to delegates
If the secretary is absent at a regular meeting,
A. any member can be directed by the presiding officer to assume the duties of the secretary.
B. a secretary pro tem should be elected.
C. the secretary should assume the ahead of time to take minutes.
D. the duties are automatically assumed by the treasurer.
Correspondence of an official nature is normally read by the
A. recording secretary.
B. corresponding secretary.
C. president.
D. vice-president.
Who has the right to examine the minutes of a society if requested at a reasonable time and place?
Only the president
Only the officers of the organization
Any member
Any interested person
One duty of a corresponding secretary is to
record minutes of meetings.
issue notices of meetings.
take care of all the society's records.
keep committee reports on file.
The name of the officer who is entrusted with the custody of an organization's funds is the
secretary.
treasurer.
president.
vice-president.
The specific duties of the treasurer are
to collect and disburse funds.
to serve as custodian and deposit all the funds of the organization.
varied and are dependent on the size and complexity of the organization.
to make a detailed report to the officers at each business meeting.
In some organizations, in addition to the treasurer, a financial secretary performs the duty of
billing members for their dues.
receiving members' dues.
maintaining a ledger of each member's account.
All of the above
The officer who serves as a custodian of objects of value (except library materials) is called the
security master.
director.
historian.
curator.
The name of the officer who assists the chair in preserving order and sometimes serves notices of fines is the
curator.
doorkeeper.
sergeant-at-arms.
parliamentarian.
When an individual is conferred an honorary office or membership in an organization, it
Which one of the following statements is generally false regarding honorary officers and honorary members of an organization?
They can attend meetings.
They can make motions and vote.
They must be authorized by the bylaws.
They may speak at meetings.
The executive secretary supervises the central office and acts under the immediate direction of the
board and executive committee.
president of the society only.
elected officers only.
rules of the state in which the society is incorporated.
Which of the following is one of the duties of an executive secretary (or director) in a national organization that can be completed without the approval of the board?
Hire staff
Conduct day-to-day regular business
Determine staff salaries
Fire staff
The consultant who advises officers, committees, and members on matters concerning parliamentary procedure is called the
parliamentary authority.
curator.
parliamentarian.
manager of the bylaws.
During a meeting, the work of the parliamentarian should be limited to
rising to points of order when parliamentary procedure errors are made by members.
rising to points of order when the chairman makes parliamentary procedure errors.
giving advice to the chair and members and serving as a consultant.
speaking to the assembly as often as possible on all trivial matters related to parliamentary procedure.
At a regular meeting, the parliamentarian should be seated
in an inconspicuous place.
next to the chairman.
in the front row of the assembly.
between the secretary and the chairman.
The parliamentarian who is a member can only vote when the vote is by
viva voce.
rising.
ballot.
a roll call.
