WorksheetsOutlook Review
Total questions: 58
Worksheet time: 35mins
Loop
Easy colloboration/ discussion without long e-mail chain/thread
Quick Part
Repetitive content
Mail merge
Batch of e-mails personalised for each recipient
Appointment
Booking time only with self
Conditional formatting
Color code
An appointment that happens every year, for example a birthday, is input as
A yearly appointment
Annualised
Recurring
Don't know
We can set up a meeting for
30 min
20 min
12 min
All of the given choices
How can we set "Read Receipt"?
1. Right click send button 2. Choose send with receipt
1. Click the send/receive tab 2. Click the receipted mail button
1. Click the options tab 2. Choose request receipt
All of the given choices
You can set your work week to be:
Monday to Friday
Any set of 5 consecutive days
Any set of 1-6 consecutive days
Any set of consecutive or non-consecutive days
When you insert a poll in an e-mail (Multiple answers can be correct)
Max 3 options can be set for each question
Mutiple options can be set for each question
Only one answer can be selected for each question
Multiple answers selection can be enabled
Easiest way to write to all team mates without having to type their names into each email message?
Create a Category for your team
Create a Group for your team
Create a Rule for your team
None of the given choices
How can we store all mails from a particular client in a specified folder efficiently?
1. Search for the client's name 2. Drag the mouse over the e-mails 3. Drag them to the client's folder
1. On the home tab choose rules 2. Click on the create rule button 3. Create a rule to look for the address that moves the mails
1. Contacts section- right click the client's name 2. Choose 'redirect mail to' 3. Click on the client's folder
All of the given choices
You haven't been sorting or deleting your mail. How can you search for an important account code sent by your manager two months ago, quickly?
Look through the "important mail from my manager" folder
1. Sort by "From" 2. Look at all of the mail from your manager
Search on key words related to the account code and your manager's name
1. Sort by date 2. look through mail from two months ago
How can you set up a button to automatically send an e-mail you have received from your manager- to the specified folder?
1. Click the forward button on the home tab 2. From the file tab, choose save as button
1. Click the home tab 2. Choose "to manager" from quick steps
1. Click the send / receive tab 2. Choose forward to address book member
None of the given choices
What is the purpose of an Address Book?
To organize and store old files
To include someone in an email without their name being visible
To send a message to a group of contacts
To store personal and professional contact information
What is the purpose of an Archive?
To organize and store old files
To include someone in an email without their name being visible
To send a message to a group of contacts
To store personal and professional contact information
What does Bcc stand for?
Blind Carbon Copy
Business Contact Center
Business Communication Channel
Blind Contact Card
What is a Contact in the Outlook Address Book?
A person, organization, or business
An electronic message sent using a computer network
A collection of contact email addresses
An area at the top of an Office program window
What is a Distribution List?
To organize and store old files
To include someone in an email without their name being visible
To send a message to a group of contacts
To store personal and professional contact information
What is an E-mail?
To organize and store old files
To include someone in an email without their name being visible
An electronic message sent using a computer network
To store personal and professional contact information
What is a Keyword?
To organize and store old files
To include someone in an email without their name being visible
An electronic message sent using a computer network
A word or phrase used in a search
What is a Ribbon?
To organize and store old files
To include someone in an email without their name being visible
An area at the top of an Office program window
A word or phrase used in a search
What is a Signature?
To organize and store old files
An electronic identifier inserted in email messages
An area at the top of an Office program window
A word or phrase used in a search
What is Spam?
Unsolicited or junk email
An electronic identifier inserted in email messages
An area at the top of an Office program window
A word or phrase used in a search
What is the To-Do Bar in Outlook?
To organize and store old files
An electronic identifier inserted in email messages
Part of the Outlook window that contains a task list
A word or phrase used in a search
What is an Appointment in Outlook?
An Outlook activity that the user will attend at a set date and time
An Outlook activity that lasts at least one day
An Outlook activity that includes other people and a place
An Outlook activity involving the user that can be monitored to completion
What is the Date Navigator in Outlook?
An Outlook activity that the user will attend at a set date and time
An Outlook activity that lasts at least one day
The monthly calendar shown at the top of the To-Do Bar
An Outlook activity involving the user that can be monitored to completion
What is an Event in Outlook?
An Outlook activity that the user will attend at a set date and time
An Outlook activity that lasts at least one day
An Outlook activity that includes other people and a place
An Outlook activity involving the user that can be monitored to completion
What is a Meeting in Outlook?
An Outlook activity that the user will attend at a set date and time
An Outlook activity that lasts at least one day
An Outlook activity that includes other people and a place
An Outlook activity involving the user that can be monitored to completion
What is the purpose of using Microsoft Outlook?
What do you call the place in Outlook where new messages arrive?
Inbox
Outbox
Draft
Sent Items
Where can you access your school email?
Only in school
Anywhere with internet/wifi
What does CC stand for?
Carry Cheese
Complete Caption
Carbon Copy
Close Capture
What is the best way to send a picture in an email?
You cannot send pictures in email
As an attached file
Put it on a website and send a link
Post a usb stick with it on
To ensure that you send the same message to the same group of multiple recipients, set up a(n) ___________________.
Address book
Quick Step
Draft folder
Contact group or distribution list
An email that you are still working on is stored in the ________________.
Inbox
New Mail folder
Drafts folder
Sent Items folder
If you do not want the recipients of your message to see the others you also sent the message to, you should use the _________________ feature.
Cc
Flag
Hide
Bcc
Used to keep and track appointments
Tasks
Notes
Calendar
Use to manage a to-do list
Tasks
Notes
Calendar
If you have a weekly meeting, create a(n) _________________.
recurring event
appointment reminder
event that lasts 24 hours or more
seven-day event
To color-code your appointments, meetings, contacts, and events, use ________________.
flags
paint
categories
notes
Set a ____________ when you enter an appointment in the Calendar and you want to invite others.
date
flag
note
meeting
If you want to be alerted when a task is due, you should set and use a _______________.
category
reminder
flag
signal
Look at the green square - > What is used to keep and track appointments?
Tasks
Notes
Calendar
Look at the green square -> What icon does this represent?
Temporarily display only records that match a given criteria.
forward
group
filter
Email thread to discuss a common subject
inbox
email software
pane
conversations
Allows you to navigate through a group of messages, seeing all replies and forwards from all recipients; includes all emails that discuss a common subject.
filter
message threading
field
appointment
Enables you to organize your email by setting parameters for incoming email
forwarding
rule
conversations
filter
A monthly calendar in the To-Do Bar
Rule
Date extension
Date Navigator
A code that serves as a placeholder for data that changes in a document, such as a page number.
event
people
field
record
In Outlook, identifies you as a user with information such as your email address and password
people
rule
personal account
field
Where you manage all your business and personal contact information in Outlook.
People
Calendar
Inbox
In the Outlook Calendar, an activity that does not involve inviting other people or scheduling resources.
calendar
appointment
meeting
event
In Outlook, provides a convenient way to manage appointments and events.
Peek
Calendar
Meeting
An activity that lasts longer than 24 hours in Outlook.
event
meeting
show
flag
An activity you invite people to or reserve resources for in Outlook.
Event
Meeting
Calendar
Agenda
In Outlook, a feature used to tag items so you can track and organize them by specific criteria.
subject
filter
categories
calendar
A method of coding email messages by assigning different flags to the messages to categorize them or indicate their level of importance for follow up.
categories
tasks
mark
flag
The electronic version of the sticky notes you buy at the store; a convenient way to quickly jot down a reminder or an idea.
Agenda
Notes
Note taker
Field
A feature in Outlook that opens a small window when you mouse oven an event, task, or some activity and shows you a snapshot of the details for the item.
Peek
Snapshot
Flag
Tasks
Electronic to-do list in Outlook
Tasks
Agenda
Notes
Personal
