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WorksheetsTransformasi Pentadbiran Awam
Total questions: 46
Worksheet time: 2hrs 31mins
Apa tujuan dari pedoman ini?
Untuk menjelaskan pengelolaan rapat secara digital
Untuk memberikan latar belakang sejarah
Untuk mendefinisikan istilah kunci
Untuk menguraikan tanggung jawab
What does the term 'Digital Government' refer to?
A government that operates fully digitally
A government that uses paper-based systems
A government that is not accessible online
A government that has no digital presence
What are the stages of action before, during, and after meetings?
What is the significance of digital technology in public service?
What actions should be taken before the meeting?
Send meeting invitations.
Obtain feedback from the previous meeting.
Manage presentation papers.
Determine the agenda, date, time, and venue of the meeting with the Chairperson.
Make a reservation for the meeting room.
What actions should be taken during the meeting?
Update the attendance of meeting members using the MyMesyuarat system.
Ensure the meeting is conducted according to the established agenda.
Record the matters discussed in the meeting for the preparation of the minutes.
What actions should be taken after the meeting?
Prepare the minutes of the meeting.
Distribute the minutes and feedback format/form.
Obtain feedback from the meeting.
Record and store the minutes of the meeting.
What is required for the executive summary provided for the presentation paper exceeding 15 pages?
What should be done to obtain feedback from the previous meeting?
What information should the meeting invitation contain?
Name and position of the Chairperson
Name of the meeting
Start time and expected end time
Agenda of the meeting
Date and location of the meeting
What should be discussed between the Chairperson and the secretariat before the meeting?
What is required for members to confirm their attendance at the meeting?
What preparations should be made for the meeting room facilities?
Ensure the meeting room is clean and tidy
Provide sufficient seating and arrange name tags
Ensure meeting equipment functions well
Ensure technicians are easily reachable for technical issues
What should be done in case of postponement or cancellation of the meeting?
What actions should be taken during the meeting?
What should be done after the meeting is held?
What should be included in the minutes of the meeting?
What is the title of the presentation paper?
Who provides the presentation paper?
What is the main purpose of the presentation paper?
What are the important issues raised in the presentation paper?
What are the views/comments of the meeting members regarding the issues raised in the presentation paper?
What is the decision of the meeting regarding the presentation paper?
What is the technical format for writing meeting minutes?
What is the structure of the meeting minutes based on the agenda?
What should be included in the notes following each discussed item?
What is the deadline for submitting the meeting minutes to the Chairman for approval?
What is the process for distributing the meeting minutes?
What should the secretariat do to obtain feedback from meeting members?
What is the function of the MyMesyuarat system in recording meeting minutes?
What are the characteristics of quality meeting minutes?
What is the purpose of this circular?
What is the effective date of this circular?
Who should inquiries regarding this circular be directed to?
What are the steps to log into the MyMesyuarat system?
Enter User ID and Password; Click Log In
Click on the icon to view the side menu; Click on the Home Page menu
Click on the icon at the top of the main page
Click on the menu Profile to update agency information
How to access the main page of the system?
Click on the icon to view the side menu; Click on the Home Page menu
Enter User ID and Password; Click Log In
Click on the icon at the top of the main page
Click on the menu Profile to update agency information
What steps are involved in managing the organization profile?
Click on the icon at the top of the main page; Click on the menu Profile to update agency information
Click on the icon to view the side menu; Click on the Home Page menu
Click on the menu Profile to update agency information; Click Save
All fields marked * are mandatory
What are the steps to manage the administrator profile?
Click on the icon at the top of the main page; Click on the menu Profile to update administrator information
Click on the icon to view the side menu; Click on the Home Page menu
Click on the menu Profile to update administrator information; Click Save
All fields marked * are mandatory
How to perform a detailed search?
Click on the icon to view the side menu; Click on the Detailed Search menu
Select search type and enter search keywords; Click Search
Click on the icon at the top of the main page
All fields marked * are mandatory
What steps are involved in managing user restrictions?
Click on the icon to view the side menu; Click on the User Management menu
Select the user to be unblocked; Click on the Unblock User button
The user will receive an email notification with a temporary password
All fields marked * are mandatory
What are the steps to add a user individually?
Click on the icon to view the side menu; Click on the User Management menu
Click on the Add User button and complete all required user information fields
All fields marked * are mandatory; Click Save
Click on the icon at the top of the main page
What are the steps to add users in bulk?
Click on the icon to view the side menu; Click on the User Management menu
Click on the Bulk Add button; Download the template and fill in user information
Upload the filled template and click Submit
All fields marked * are mandatory
What steps are involved in committee settings?
Click on the icon to view the side menu; Click on the Settings menu
Click on the Committee submenu; Click the icon to add a new committee
Enter all required information and click Add; Click Save
Click the icon to update or delete the committee
What are the steps to manage agenda settings?
Click on the icon to view the side menu; Click on the Settings menu
Click on the Agenda submenu; Enter the title in the provided space
Click Save to save the agenda; Drag and drop to change the order
Click the icon to update or delete the agenda
How to view audit trail data?
Click on the icon to view the side menu; Click on the User Management menu
Click on the User List submenu; Click on the name of a user to update any user information
Click Save; Click again on the updated user name to view audit trail data
All fields marked * are mandatory
What are the steps to generate usage reports?
Click on the icon to view the side menu; Click on the Statistics menu
Click on the Usage Report submenu; Select from the dropdown list Organization Chart and Required Period
Click Generate to view the required report; Click Print to print or export the report in PDF format
All fields marked * are mandatory
