WorksheetsMCQs for CHAPTER 4.1 – Planning and Developing a Records Center
Total questions: 10
Worksheet time: 10mins
How many steps are involved in planning and developing a records center?
5
6
8
10
Which is not a policy issue in establishing an administrative structure?
Centralisation
Location
Technological Branding
Staffing
Main advantage of one centralized records center:
Reduced workload
Best control under unified management
More buildings can be constructed
Easier disposal
Major disadvantage of a central record center location:
Poor security
Limited accessibility
Higher cost
Difficult communication
Agencies should be encouraged to transfer records:
Large batches less frequently
Smaller batches more frequently
Once a year
Only if schedules change
Required for large transfer of records:
Pantry
Weather-proof loading bay
Computer room
Meeting room
Which is NOT a microform type?
Microfiche
Aperture cards
USB flash film
35mm roll film
Completing and filing transfer lists is part of:
Liaising with agencies
Receiving records
Communications
Housekeeping
Main purpose of a records center:
Digitize all files
Store records for agreed retention
Replace archives
Preserve historical documents
Facility required for consulting records:
Lounge
Supervised search room
Computer lab
Photocopy training room
