Module 14: Procurement

M14_Procurement

Today we will.. 

* Review purchasing policies and procedures

* Review account codes and their purpose in finance accounting 

Poll

Are you responsible for purchasing items for your department?

• Yes

• No

• Sometimes, if someone is out of the office

During this module you were able to find the directions on how to purchase

• Software

• Memberships

• Direct Cost on Sponsored Projects

• Copiers

• & Purchasing Card Items

Let's Play a Game to Review what you learned....

You can use your notes if you would like to check some of your thoughts from the module! 

Multiple Choice

When purchasing software for your department you must obtain permission from whom

• IT Procurement & Licensing Solutions (ITPALS)

• Office of Sponsored Programs

• Procurement - P-Card Specialist

• Controller's Office - Fixed Assets

Purchasing Software

• Remember the The Software Service Center provides technology and solutions for faculty, staff, and students, while adapting to the changing needs of our customers and the growth of information technology.

• Visit https://itpals.vt.edu/ 

Multiple Choice

In order to purchase departmental software you must submit the order using this VT system

• Banner

• HokieMart

• Chrome River

HokieMart

• How to purchase:  https://itpals.vt.edu/

• Review: HokieMart is the electronic marketplace used within the university to efficiently process all purchasing transactions.  
  

Multiple Choice

According to Policy 3220: Direct Payment Procedures is it allowable to reimburse someone for membership and association dues including related assessments.

• Yes, It is allowable!

• No, It is not allowable!

Policy 3220: Direct Payment 

• Some transaction categories are required to be transmitted to the state’s e-procurement system (eVA) and some are exempt. 

• Membership and Association dues including related assessments are eVA exempt.

• 
  

Multiple Choice

According to the CLAW, a purchase that is less that $50,000 requires how many quotes?

• 3 quote

• 5 quotes

Poll

Have you ever purchased equipment using sponsored funds?

• Yes

• No

Multiple Choice

Virginia Tech has a Copier Management Program.

• True

• False

Poll

Does your department rent or own your copier?

• Rent

• Own

• I Don't Know

Multiple Choice

If you have a p-card purchase that is more than the limit you can split the payment to reduce the amount so the transaction can go through.

• True

• False

P-Card Directions

https://sites.google.com/vt.edu/fiscal-program/digital-notebook/p-card

Multiple Choice

Reconciliations are required to be completed

• monthly

• quarterly

• annually

Multiple Choice

What website has a list of the account codes?

• https://www.controller.vt.edu

• https://www.bursar.vt.edu/

• https://www.obfp.vt.edu/

Account Codes

Always check the Controller's website to identify the correct account code when purchasing!

https://www.controller.vt.edu/accountcodes.html