Addressing an email

Addressing an email

How to come across well on email

​Email communication is crucial

​Your future will be full of email communication

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​Doing it well, will often be the difference between relationship going well or not

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​There are some simple rules for you to remember that will serve you well

Things we need to remember

• Polite, courteous

• Make sense, use grammar and punctuation

• Not too long

Multiple Select

Click all the things we need to remember when writing an email

• Polite tone

• Make it really long winded

• Use full stops

• Check it for mistakes

Accuracy and title

You need to get the address correct

​[e-mail] ❌

[e-mail] ❌

[e-mail] ❌

​

The title should be brief and an accurate summary of the reason to write.

​

​Wednesday P4

​I'm missing Wednesday period 4 because my music lesson changed from a Thursday when I normally have it because my teacher was ill

Multiple Choice

Which of these would be a good title of an email regarding missing an English lesson with your teacher...?

• Stuff

• I need to talk to you about something important so please read this email if you don't mind

• English today

• I ain't going to be in your lesson soz

How to start

_{Dear is quite safe - Or just use their name}

​Dear Mr Roberts,

​Mr Roberts,

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​​Trouble comes with Salutation

​​Safe Mr or Ms

​You need to find out - Dr, Mrs, Miss, Prof.

​If they have a job like Police Commissioner, Prime Minister, Headmaster you can use that.

​

​If you don't know the their gender or name - Dear Sir or Madam works

Multiple Select

What would be the best way to write to address the Headmaster, Mr Ian Silk in an email - choose more than one if applicable

• Dearest Ian,

• Dear Mr. Silk,

• Dear Headmaster,

• Hi headmaster,

Multiple Select

How would you address an email to the person whose address was [e-mail]

• Hi,

• Dear Whoever,

• Dear Sir or Madam,

• Dear Info,

Main body of the text

Don't make it too long.

Try and stick to one point. Saying or asking lots of things/questions might mean that things get lost.

If you have more than one question - maybe ask if you can speak or have a phonecall with the person

Use grammarly or online checkers to make sure you've got all your grammar and punctuation correct.

Multiple Choice

You have a number of things you need to talk to me about - lost property, you are confused about a Geography lesson, you've lost your book for French, someone in your class has said something unkind to you - should you...?

• Write a formal and long email to me outlining all your points

• Make a note of everything and request a meeting by email so we can talk about them all

• Not email, it will take too long, just try to remember to speak to me

​Do not use emojis or text speak

​However tempting it might be, and however used you are to writing on your phone, emojis and shorthand 'text speech' is not advisable on email.

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​R U OK? C U L8r! ❌❌❌

Multiple Select

Which of these would be a bad way to convey a message via email? Check as many as you think are wrong.

• 🙏 Thanks 

• Kthanxbai

• 😂😬😆

• My m8 has it

Signing off your email

Emails are less formal than letters

No need for Yours sincerely or Yours faithfully

The best way is either Kind Regards or Best Wishes

Then use your full name

Multiple Select

What phrase is best used in signing off your emails - check more than one if applicable

• Kind regards

• Cheers

• Yours Sincerely

• Best Wishes

An email should look like this:

[e-mail]

​

English today

​

Dear Mr Affleck,

​

I am afraid I won't be in your English lesson (period 7) today as I have a clarinet lesson. I will try and catch up with any work I miss. I hope this is ok.

​

Best Wishes

​

Sam Roberts

​Write an email to me, explaining that you have forgotten your pencil case for Life Skills. Apologise and suggest it won't happen again!

Use the correct email address - you can put this at the top.

Make sure you introduce it properly. Needs a title.

Ensure you are polite and courteous and don't make it too long.

Your sign off/ending should not be overly formal.