Saving and Sharing a Document - Presentation 3

Creating a Document in MS Word

This lesson will cover saving and sharing your document in MS Word.

Saving and Sharing a Document

In this lesson, you will be given a demo how to save and share your MS Word document.

In this topic, you will be directed how to -

• save your document in different locations

• share your document to other users

Saving and Sharing your

MS Word Document

We will start our lesson by watching a short video clip that would demonstrate how to save and share your MS Word document in different ways.

After watching the video, there are some check up questions found in the last part of the presentation. Be reminded that the questions have timers set at 30 seconds each.

Multiple Choice

If you want to share your files online, you need to save your file in -

• Recent folder location

• OneDrive folder location

• This PC folder location

Multiple Choice

What do you call the online storage space where you can save and access your files even when you are away from your computer?

• folder

• Recent folder

• OneDrive

• This PC

Multiple Choice

How can you access OneDrive folder location to enable you to save your file online?

• make sure to log in to your Microsoft Account

• make sure you have internet

• make sure you have a computer

Multiple Choice

What does this symbol in your quick access toolbar do?

• It let's us open a file.

• It let's us save a file.

• It let's us print a file.

• It let's us format a file.

Multiple Choice

When you click the Save button, you will be brought to the Save As window if it is a new document. What is the first step in saving?

• browse for the desired save location

• create a folder

• use existing file name

Multiple Choice

Are you going to give a file name before saving if it is a new document?

• Yes

• No

• Maybe

• Sometimes

Multiple Choice

After saving your file initially, what icon button will you click in order to save your file from time to time?

Multiple Choice

Can you save the same file in a different location or with a different file name?

• Yes

• No

• Maybe

Multiple Choice

What happens if you save your file in the location - This PC?

• it saves the file in OneDrive

• it saves the file in your USB

• it saves the file in your computer

Multiple Choice

If in case your document crashes while working on a document, what feature of MS Word will help you recover your file?

• Autobot

• Auto-detect

• auto-recovery

• auto-industry

Multiple Choice

For about what time interval does MS Word autosaves your work?

• every 5 minutes

• every 10 minutes

• every 15 minutes

• every 3 minutes

Multiple Choice

What happens if you have a long document that is not yet saved and your computer crashed, will you be able to recover the document?

• Yes

• No

• Maybe

Multiple Choice

What menu option will you click in the backstage view if you want your file to be shared with other users but in a different file format?

• Export

• Save As

• Share

• Close

Multiple Choice

If you will send a document to somebody without an MS Word, it is best to export this using another file type. What type is that?

• DOC

• XLS

• PDF

• PPT

Multiple Choice

What export option allows you to specify the version of MS Word compatibility with other users?

• Create PDF Document

• Change File Type

Multiple Choice

Where can you locate the share button of the MS Word window?

• upper right part of the MS Word window

• lower corner of the MS Word window

• upper corner of the MS Word window

• lower right part of the MS Word window

Multiple Choice

Can you share your file online without uploading your document in OneDrive?

• Yes

• No

• Maybe

• Sometimes

Multiple Choice

How do you share a file uploaded in OneDrive?

• send an email invitation to edit or view a file in the share window

• getting a shareable link

• send an attachment in an email

• all of the above

• none of the above

Multiple Choice

What is the advantage of using MS Word 365 in terms of saving a document?

• you need to save the file every 5 minutes

• you need to click Save from time to time

• you enjoy its autosaving feature

Stop!

Now you are done taking the short check-up exercises. This time, tell me what have you learned in the next slide.

Poll

In this lesson, I learned how to -

• save a file in my computer

• saving a file in another location or changing a filename

• export a file in a different format

• change a file type for compatibility with other MS Word app versions

• share my document with other users online

Congratulations!

So you will be able to understand what you have learned, it is best that you practice using your new skills. Create a document using any paragraph and use the formatting commands discussed in the video.