Writing the Formal Letter of Invitation (BAHAMIAN) - Part 4

Writing the Formal Letter of Invitation (BAHAMIAN)

The Concluding Paragraph, Closing & Signature

Letters of Invitation

A letter of invitation is a communication used to invite someone to an event or to participate in certain activities. These letters are formal in tone and follow a formal format.

Letters of Invitation are most often used when:

• inviting someone to a business function or event

• inviting someone to your home to live or stay for a short period of time

• providing proof that you will be responsible for someone from another country coming to stay in your home

• inviting someone to an important state function

• Asking someone to attend an event

Formatting the Body

of the Business Letter

Organize your writing

Read and Analyze the Prompt

You are organizing an online Youth Conference for your graduating class.

Write a letter to your favorite celebrity inviting them to give a presentation at the conference. In your letter include:

Details about the conference

Invite them to give a presentation and say why you are inviting them

Say what their presentation should be about.

Paragraph Four: CONTACT INFORMATION & DEADLINES

• When do you need a response by?

• How should you be contacted? Do you prefer a telephone number, email address or both?

• Be clear that you are awaiting a response, but BE POLITE.

Multiple Select

Read the paragraph below and determine what is wrong with the paragraph.

Please call me at 1-242-658-0912 to confirm that you will be here.

• The tone is unprofessional.

• The contact information is missing.

• The Principal did not write the letter.

• The deadline is not stated.

Multiple Select

Read the paragraph below and determine what is wrong with the paragraph.

I would be grateful for a confirmation from you by April 8th. Please call me at 1-242-658-0912 or email [e-mail]. Do not hesitate to contact me if you have any additional questions or concerns.

• The tone is unprofessional.

• The contact information is missing.

• This is perfect

• The deadline is not stated.

Open Ended

Write a professional contact paragraph keeping the ORIGINAL PROMPT in mind.

The Closing

Use an appropriate phrase to show that the letter is coming to a close. You must always use a COMMA (,) at the end of the closing.

Appropriate closing phrases:

• Kind regards,

• Sincerely,

• Respectfully yours,

• With gratitude,

• Yours sincerely,

• Best,

Multiple Select

Which of the following closing phrases is correctly written?

• Sincerely

• Sincerely yours,

• Sincerely,

• Sincerely Yours

Multiple Select

Which of the following closing phrases is NOT appropriate for a formal letter of invitation?

(Choose all that apply)

• Sincerely,

• Kind regards,

• Best,

• With deepest sympathy

Multiple Select

Which of the following closing phrases is best used for the FRIENDLY LETTER?

• Sincerely

• Sincerely yours,

• Sincerely,

• Sincerely Yours

The Signature

Simply put, the signature is your FIRST and LAST name.

Remember:

• Be professional

• Do not use nicknames

• Capitalize the first letter of each name

• There is no need for punctuation unless it is part of your name

Open Ended

Compose the an appropriate signature for our letter of invitation.

Reminders for writing the Letter of Invitation

• Arrange events in sequential order

• Get straight to the point

• Your tone should be polite and professional

• No slang terms or informal language

• Indent for each new paragraph

• Pay attention to spelling, grammar & punctuation

• Use grade level vocabulary