How to write an email

How to write an email

1

Use a proper salutation. Always open an email with a salutation.

For example, "Dear Mr. Saleh," or "Good afternoon Mohsen,".

The salutation should end with a comma (,) or colon (:). Never leave it without punctuation.

Open Ended

Write a salutation for your supervisor, Abdullah.

Start with the reason you are writing

• Do not ask how they are doing, or tell them how you are

• Get to the point. "I'm writing to inform you that the Abqaiq project has been approved."

• Or, if replying, "Thank you for your email. Here is the information you requested."

Open Ended

Write an opening line telling the recipient about a new safety course.

In the body of your email, provide all of the necessary information. Be sure to include all important details.

• write in short, clear sentences

• support your points with specific details

• take your time and get it right. You don't get a second chance once you hit "send"

Always include a closing line

The closing line could be simple, like "Please feel free to contact me with any questions"

It might include other information as well:

"I appreciate your attention to this matter. Safety concerns are a priority at this company. Please let me know if you require further instructions."

End with a signature

• You can use "Regards," "All the best", "Sincerely" or something similar

• Punctuate with a comma (,)

• Skip a line, then type your name

Now it's time for you to write an email. Remember the following:

• Write a salutation

• Write an opening line

• Write the body of your email, including all the information and details

• Write a closing line

• Write a signature line

Before you submit your email, remember to check the following:

• All information and details are included.

• The sentences are short and clear.

• Grammar, spelling and punctuation are correct.

• The format is correct, with space between the different parts of the email.

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