BSBTEC201 Topic 3; Finalise and Store Documents

BSBTEC201 Topic 3; Finalise and Store Documents

Open Ended

When finishing a document on Word or Excel, why is it important to close the software applications carefully?

​When finishing a document on Word or Excel, why is it important to close the software applications carefully?

​Closing an application carefully, including saving a file in the appropriate way and the appropriate place can help prevent damage and/or data loss.

Open Ended

What are two (2) or more ways that documents can be stored?

​Matt retired after working for BizOps Enterprises for 10 years. At work, he was responsible for two areas: Projects and Accounts. The day after he retired, somebody urgently needed a file that Matt had created and stored. The file contained vital accounting information. The organisation discovered that Matt had saved over 500 files in a variety of folders, and they could not find the file they needed. The folders had names such as Folder 1 and Folder 2, and the files had names such as august1.doc and march2.doc.

Open Ended

Describe why Matt’s folder and file naming system failed.

Open Ended

Matt was responsible for two areas. What folder names could he have used to ensure files were placed in the correct folders?

Open Ended

Explain why folder and file names should be consistent, simple and meaningful.

Open Ended

Briefly describe the consequences of placing folders and files with unclear names on shared directories

Poll

If you had discovered this faulty filing system, who would you advise?

• Work Supervisor

• The person who now does Matt's job

• Work Manager

• Anyone who will listen

Open Ended

Your desk is uncomfortable. Your feet do not touch the floor. Your neck is sore from looking at the computer screen. It is dark in your workspace because the curtains are closed. What are some things you can do to fix this situation?

Open Ended

Can you think of any health and safety procedures that would apply to Anna’s role at BizOps as a personal assistant?

Open Ended

Name two (2) software applications that are used to organise electronic data and information in the workplace?