Business Meetings 3: rooms, problems, solutions

Business Meetings 3: rooms, problems, solutions

By Tetyana Melnichenko

Match the pictures to the meeting rooms

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Business Meetings 3

Where can you hold a meeting?

​

Multiple Choice

• classroom style meeting room

• theatre style meeting room

• boardroom style meeting room

• banqueting room

Multiple Choice

• classroom style meeting room

• theatre style meeting room

• boardroom style meeting room

• banqueting room

Multiple Choice

• classroom style meeting room

• theatre style meeting room

• boardroom style meeting room

• banqueting room

Multiple Choice

• classroom style meeting room

• theatre style meeting room

• boardroom style meeting room

• banqueting room

Study the meeting problems below,

​then match the underlined words to the definitions

Business Meetings 3

What is wrong?

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​Meeting Problems

Multiple Choice

Things are behind schedule.

• controlling

• discussing issues that are not relevant

• important

• try to solve

• taking longer than planned

Multiple Choice

A few participants are dominating the meeting.

• controlling

• discussing issues that are not relevant

• important

• try to solve

• taking longer than planned

Multiple Choice

Meetings are often used to deal with immediate problems.

• controlling

• discussing issues that are not relevant

• important

• try to solve

• taking longer than planned

Multiple Choice

Key people don't attend.

• do or complete smth that was planned or discussed

• discussing issues that are not relevant

• important

• try to solve

• taking longer than planned

Multiple Choice

People don't follow through on action plans, tasks and decisions after the meeting ends.

• do or complete smth that was planned or discussed

• discussing issues that are not relevant

• important

• try to solve

• taking longer than planned

Multiple Choice

The participants are getting side-tracked.

• do or complete smth that was planned or discussed

• discussing issues that are not relevant

• important

• try to solve

• taking longer than planned

Now study the solutions below, and then match them to the problems

Business Meetings 3

What can we do?

​

​Solutions

Multiple Choice

Invite opinions from quiet individuals in private.

• Things are behind schedule.

• A few participants are dominating the meeting.

• Meetings are often used to deal with immediate problems.

• Key people don't attend.

Multiple Choice

Go back to the original question or re-state the purpose of the meeting.

• People don't follow through on action plans, tasks and decisions after the meetings ends.

• The participants are getting side-tracked.

• Meetings are often used to deal with immediate problems.

• Key people don't attend.

Multiple Choice

Make sure to include at least one item for discussion that focuses on something strategically important but not urgent.

• People don't follow through on action plans, tasks and decisions after the meetings ends.

• The participants are getting side-tracked.

• Meetings are often used to deal with immediate problems.

• Key people don't attend.

Multiple Choice

If meetings are only used for announcements and information sharing, there may be better ways to share the information (e.g. email). In this way, meetings will seem worth attending.

• People don't follow through on action plans, tasks and decisions after the meetings ends.

• The participants are getting side-tracked.

• Meetings are often used to deal with immediate problems.

• Key people don't attend.

Multiple Choice

Place topics that require more discussion at the very beginning of the agenda.

• People don't follow through on action plans, tasks and decisions after the meetings ends.

• The participants are getting side-tracked.

• A few participants are dominating the meeting.

• Things are behind schedule.

Multiple Choice

Provide written action plans - people usually need to see in writing what action is required of them and by when.

• People don't follow through on action plans, tasks and decisions after the meetings ends.

• The participants are getting side-tracked.

• A few participants are dominating the meeting.

• Things are behind schedule.

That's all for now! Thank you!

your teacher Tetyana Melnichenko