Organise Workplace Information Topic Two Review, Part One

2A Organise information in a format suitable for analysis and distribution

​Information needs to be presented in a format that is meaningful to others.

It may be used for analysis, interpretation, or distribution

Multiple Choice

Analysis means...

• to break a complex problem or data down into smaller, more manageable parts so it can be examined more easily.

• explaining the meaning of a piece of information

• to spread or distribute information to stakeholders

Multiple Choice

Interpretation means...

• to spread or distribute information to stakeholders

• explaining the meaning of a piece of information

• to break a complex problem or data down into smaller, more manageable parts so it can be examined more easily

Multiple Choice

Dissemination means...

• to break a complex problem or data down into smaller, more manageable parts so it can be examined more easily

• explaining the meaning of a piece of information

• to spread or distribute information to stakeholders

Open Ended

What are some questions to ask when organising information?

Questions to ask when organising information

​•What is the purpose of the information and how will it be used?

•Who will use this information? Is the information for internal staff or external clients, a senior or junior person, someone with lots of knowledge on the topic or only a little?

•What procedures or style requirements will need to be followed for its presentation or format?

•What format will it be required; a soft and/or hard copy?

Open Ended

What are some different ways information can be formatted?

Formatting information

​Information will be formatted in different ways depending on its purpose:

•reports and letters

•spreadsheets

•visual diagrams such as shapes, charts, pictures and tables

•databases​

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​2B Store information using systems and technology

​Information can be stored using:

​•Information management systems

•Knowledge management systems

•Record management systems

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