Revision IMD313

Open Ended

Archives are ________ usually but not necessarily non current records of continuing value selected for permanent __________

Multiple Choice

Intangible matters are relate to except

• integrity of records

• may come from various sources

• reason why materials were produced and accumulated

• values for which materials are preserved

Multiple Choice

"The content is accurately representing the event" refers to which characteristics of archive material?

• Authenticity

• Usability

• Integrity

• Reliability

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is method of conducting historical research through recorded interviews between a narrator with personal experience of historically significant events.

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The

values to the originating agency.

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In Malaysia, National Archives Act 2003 (Act 629) was established for the purpose of providing

to federal or public agencies.

Multiple Choice

PART V in National Archives Act 2003 refer to

• NATIONAL ARCHIVES AND DIRECTOR GENERAL

• ADMINISTRATION OF ARCHIVES

• ADMINISTRATION OF ARCHIVESESTABLISHMENT AND MANAGEMENT OF MINISTERIAL ARCHIVES AND MEMORIAL ARCHIVES

• STATE ARCHIVES

Multiple Choice

________ is an action taken due to the consequence of appraisal.

• Creation

• Maintenance

• Distribution

• Disposition

Multiple Choice

3 documents must be arranged when archives institution receiving archival materials except

• Request form

• Transfer list

• Summary List

• Accession form

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The donor will received a copy of the

form after the donation transaction is completed.

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Material loaned to the archives for a special purpose such as for exhibit or to be copied is called

.

Multiple Choice

Is a process to determine the value of records.

• Disposition

• Distribution

• Appraisal

• Maintenance

Multiple Choice

Circular and manuscript more valuable rather than receipt or voucher refer to which appraisal criteria?

• uniqueness

• type of material

• administrative value

• use

Multiple Choice

Which below is not under reference services?

• maintaining the condition of archival materials

• ordering and producing archive materials

• managing search room

• consulting archival document by creating agencies

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control identifies for users what materials are held, what subjects they deal with and where they are located.

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is a tool use to search for information in information agencies.

Multiple Choice

Which one is the function of finding aids?

• Principle documentation contain description in structural order

• Arrange the materials in structural order

• Retrieval aids such as guides and indexes

• Secondary representation documentation in subject order

Multiple Choice

Three common types of finding aids in archives institution are except

• Repository guide

• Descriptive inventory

• Directory

• Summary inventory

Multiple Choice

Do not combine the archives of two agencies or organizations refer to which principle of archive?

• Provenance

• Original order

• Respect Des Fond

Multiple Choice

An organized physical assembly of documents grouped together for current use or in the process of archival arrangement because they relate to the same subject, activity or transaction refer to which Level of Arrangement?

• Group

• Subgroup

• Series

• File

• Item

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An internationally accepted rule, set out in ISAD(G), requiring that archival descriptions should be completed for each of the levels of arrangement, linked together and describe from the general to the specific.

Multiple Choice

Controlled environment using suitable temperature and humidity refer to

• Conservation

• Preservation

• Restoration

• Migration

Multiple Choice

Negligence ▪ Rough handling ▪ Vandalism ▪ Inappropriate conservation treatment are causes by which deterioration factors?

• Biological

• Chemical

• Environmental

• Physical

Multiple Choice

The purposes of digitization except

• Large capacity of storage

• to make the archives more accessible

• as security in the event of loss of archives

• to preserve the original archives

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can be a sophisticated, multi-tiered storage system or simply a drive on someone’s home computer.

Multiple Choice

Archivist must be active in publicizing (disseminating) their holdings refer to which strategy?

• Reference

• Access

• Sharing information

• Exhibit and outreach

Multiple Choice

Arranging and describing records (principle of respect des fonds), refer to which key principle code of ethics.

• Professional responsibilities.

• Encourage & promote the use of archival materials in custody

• Perform task without discrimination

• Duties carried out according to the highest standard of conduct